Accounts Receivable Specialist

Complete Staffing LLC; Orange (TX); On-site; USD 42,000 - 66,000; Full time

Job summary

Complete Staffing LLC is seeking an Accounts Receivable Specialist to manage and optimize receivables, ensuring accurate and timely collections for projects. The role requires strong accounting knowledge, excellent organization, and effective communication with clients and internal teams.

Hours are full-time, Monday through Friday, with occasional overtime based on project needs. Prepare invoices, monitor payments, reconcile accounts, and generate aging reports while addressing disputes.

Qualifications

• High School Diploma required; Associate’s degree in Accounting, Finance, or related field preferred.
• Minimum of 3 years of experience in accounts receivable or a similar financial role, within the Industrial Construction Industry.
• Proficiency in accounting software, Microsoft Office Suite (Excel, Word), and Adobe Pro.
• Strong communication and interpersonal skills for effective client interaction and teamwork.
• Attention to detail: high level of accuracy in all tasks.

Responsibilities

• Prepare, issue, and track invoices for construction projects.
• Monitor payments and resolve discrepancies or issues with transactions.
• Regularly reconcile accounts to ensure all billings and payments are accounted for.
• Maintain positive relationships with clients through timely follow-up on outstanding invoices.
• Generate and analyze accounts receivable reports, including aging reports.
• Investigate and resolve billing discrepancies and disputes professionally.
• Ensure compliance with company policies and relevant financial regulations.
• Collaborate with the project management team to verify billing details.

Skills

Accounting software

Excel

Time management

Communication skills

Attention to detail

Interpersonal skills

Education

High School Diploma

Associate’s degree in Accounting/Finance

Tools

Microsoft Office Suite

Adobe Pro

Job description

The Accounts Receivable Specialist will play a crucial role in managing and optimizing the company’s receivables, ensuring accurate and timely collection of outstanding invoices. This position requires a strong understanding of accounting principles, excellent organizational skills, and the ability to communicate effectively with clients and internal teams.

Key Responsibilities:

• Invoice Management: Prepare, issue, and track invoices for various construction projects, ensuring accuracy and adherence to contract terms.
• Payment Monitoring: Monitor payments and resolve any discrepancies or issues with transactions.
• Account Reconciliation: Regularly reconcile accounts to ensure all billings and payments are accounted for.
• Customer Communication: Maintain positive relationships with clients through timely follow-up on outstanding invoices, addressing any questions or concerns they may have.
• Reporting: Generate and analyze accounts receivable reports, including aging reports.
• Dispute Resolution: Investigate and resolve billing discrepancies and disputes in a professional and efficient manner.
• Compliance: Ensure compliance with company policies and relevant financial regulations in all accounts receivable processes.
• Collaboration: Work closely with the project management team to verify billing details and address any project-related financial concerns.

Qualifications:

• Education: High School Diploma required; Associate’s degree in Accounting, Finance, or a related field preferred.
• Experience: Minimum of 3 years of experience in accounts receivable or a similar financial role, within the Industrial Construction Industry.
• Skills:
  • Proficiency in accounting software, Microsoft Office Suite (Excel, Word), and Adobe Pro.
  • Strong understanding of accounting principles and practices.
  • Excellent organizational and time-management skills.
  • Ability to analyze financial data and generate reports.
  • Strong communication and interpersonal skills for effective client interaction and teamwork.
  • Attention to Detail: High level of accuracy and attention to detail in all tasks.

Hours: Full-time, Monday through Friday, with occasional overtime based on project requirements.