Accounts Receivable Specialist

Skyway Precision Inc.; Plymouth (MI); On-site; USD 42,000 - 66,000; Full time

Job summary

ADP, Inc. is seeking an Accounts Receivable Specialist to manage invoicing, collections, and cash application, ensuring accurate billing and timely cash flow.

You will work with Sales, Customer Service, Operations, and Finance to resolve discrepancies, administer pricing, and maintain customer accounts across manufacturing environments.

The ideal candidate has strong analytical skills, attention to detail, and experience with ERP systems and large-volume invoicing.

Qualifications

• Associate degree in accounting or related field required.
• Bachelor's degree preferred.
• 3+ years in accounts receivable, accounting, or finance.
• Experience in manufacturing environment and pricing administration preferred.
• ERP system experience required.

Responsibilities

• Generate and distribute customer invoices accurately and timely.
• Apply customer payments and maintain accurate account balances.
• Monitor accounts receivable aging and follow up on past-due accounts.
• Investigate and resolve payment discrepancies and disputes.
• Reconcile customer accounts and cash receipts to records.
• Assist month-end close related to receivables.

Skills

Accounts receivable processes

Excel

Analytical skills

Attention to detail

Customer service

Education

Associate's Degree in Accounting, Finance, Business Administration, or related field

Bachelor's Degree preferred

Tools

ERP system experience

Microsoft Excel

Job description

The Accounts Receivable Specialist is responsible for managing customer invoicing, collections, cash application, account reconciliations, pricing administration, and various accounting functions that support the organization's financial performance. This role works closely with Sales, Customer Service, Operations, and Finance to ensure accurate billing, timely collections, proper pricing administration, and effective management of customer accounts.

The ideal candidate possesses strong analytical skills, attention to detail, and the ability to drive resolution of financial discrepancies while supporting profitability and cash flow initiatives.

Key Responsibilities

• Generate and distribute customer invoices accurately and timely.
• Apply customer payments and maintain accurate account balances.
• Monitor accounts receivable aging and proactively follow up on past-due accounts.
• Investigate and resolve payment discrepancies, short pays, deductions, and disputed invoices.
• Prepare and distribute customer statements.
• Communicate regularly with customers regarding outstanding balances.
• Escalate delinquent accounts and recommend collection actions when necessary.
• Support cash flow initiatives through effective collection efforts.
• Reconcile customer accounts and resolve billing discrepancies.
• Reconcile cash receipts to bank deposits and accounting records.
• Investigate and resolve variances between customer payments, invoices, pricing, and contracts.
• Assist with month-end closing activities related to receivables and customer accounts.
• Maintain supporting documentation for audits and financial reporting.
• Monitor customer deductions, chargebacks, freight claims, tariff recoveries, and pricing adjustments.
• Research root causes of deductions and coordinate resolution with internal departments.
• Track recovery efforts and maintain documentation supporting disputes.
• Assist with negotiation support by providing account analysis and financial data.
• Ensure approved surcharges, tariffs, and additional fees are properly invoiced and collected.

Qualifications

Education

• Associate's Degree in Accounting, Finance, Business Administration, or related field required.
• Bachelor's Degree preferred.

Experience

• 3+ years of Accounts Receivable, Accounting, or Finance experience.
• Manufacturing environment experience preferred.
• Experience with pricing administration and customer account management preferred.
• ERP system experience required.

Skills and Competencies

• Strong understanding of accounts receivable processes.
• Knowledge of accounting principles and reconciliation procedures.
• Excellent analytical and problem-solving abilities.
• Advanced Microsoft Excel skills.
• Strong attention to detail and organizational skills.
• Effective communication and customer service skills.
• Ability to manage multiple priorities and deadlines.
• Experience working cross-functionally with Sales, Operations, and Finance teams.