Accounts Receivable/Billing Clerk

Beacon Hill; Apache Junction (AZ); On-site; USD 52,000 - 68,000; Full time

Job summary

Beacon Hill is seeking an Accounts Receivable/Billing Clerk for a contract-to-hire role in the Far East Valley. The position requires 5+ years of AR experience, time and materials billing, and in-office work five days a week. Proficiency with QuickBooks Desktop is preferred to support AR processes across multiple entities.

The role involves billing accuracy, collections, project cost tracking, and collaboration with project managers to ensure timely invoicing and clean customer records.

Qualifications

• 5+ years of accounts receivable experience, preferably in construction.
• Experience with time and materials billing.
• Proficiency with QuickBooks Desktop.
• Strong attention to detail and organizational skills.
• Excellent communication with customers and internal teams.

Responsibilities

• Manage accounts receivable functions, including billing, collections, and reconciliations.
• Process accurate and timely invoicing for time and materials projects.
• Track equipment usage and allocate costs to projects.
• Maintain billing across multiple company entities.
• Resolve billing discrepancies and customer inquiries.
• Collaborate with project managers to verify billable labor and materials.
• Utilize QuickBooks Desktop and other systems to support AR processes.
• Generate aging reports and monitor delinquent accounts.

Skills

Accounts Receivable

Time & Materials Billing

Attention to Detail

Strong Organizational Skills

Tools

QuickBooks Desktop

Job description

We are currently recruiting for an Accounts Receivable/Billing Clerk with one of our construction clients located in the Far East Valley. This is a contract to hire opportunity and requires 5 days in office.

Responsibilities:

• Manage accounts receivable functions, including billing, collections, and account reconciliation.
• Process accurate and timely invoicing for time and materials projects.
• Track equipment usage and allocate costs to customer projects.
• Maintain billing activities across multiple company entities.
• Resolve billing discrepancies and customer inquiries.
• Collaborate with project managers to validate billable labor, materials, and equipment.
• Utilize QuickBooks Desktop and other accounting systems to support AR processes.

Requirements:

• 5+ years of Accounts Receivable experience, preferably in the construction industry.
• Experience with time and materials billing.
• Proficiency in QuickBooks Desktop preferred.
• Strong attention to detail and organizational skills.

Desired Skills and Experience

Key Responsibilities

• Manage all accounts receivable functions for construction projects, ensuring accurate and timely billing and collections.
• Process billing for time and materials projects, maintaining a high level of accuracy and attention to detail.
• Track equipment usage and allocate associated costs appropriately to customer projects.
• Prepare, review, and distribute customer invoices while resolving billing discrepancies and customer inquiries.
• Maintain billing activities across multiple company entities and business units.
• Monitor customer accounts to ensure accurate invoicing, timely payments, collections, and account reconciliations.
• Collaborate with project managers, field operations, and accounting teams to verify billable labor, equipment, materials, and project costs.
• Generate aging reports and follow up on outstanding receivables to minimize delinquent accounts.
• Maintain accurate customer records and support month-end close activities related to accounts receivable.
• Utilize accounting software, including QuickBooks Desktop, to manage AR processes and reporting.

Qualifications

• Minimum of 5 years of Accounts Receivable experience, preferably within the construction industry.
• Strong understanding of time and materials billing and construction accounting practices.
• Experience managing invoicing across multiple entities or business units.
• Proficiency with accounting software; QuickBooks Desktop experience preferred.
• Excellent organizational, analytical, and problem-solving skills.
• Strong communication skills with the ability to work effectively with customers, project managers, and internal teams.
• High attention to detail and ability to manage multiple priorities in a fast-paced environment.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future