Accounts Receivable Assistant

Staffmark Group; Vista (CA); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Weekly pay

Medical, dental, and vision

Life Insurance and Disability

401(k) Plan

Professional Office Environment

Job summary

Staffmark Group in Vista, CA is hiring an Accounts Receivable Assistant to manage invoices, receipts and payment tracking in a fast-paced office. You will ensure accurate records and timely processing.

This role emphasizes strong math, confidentiality, attention to detail, and effective communication to support audits and financial reporting. You’ll contribute to smooth operations and reliable financial data.

Qualifications

• HS diploma or GED required.
• Accounting, bookkeeping, business, or finance coursework beneficial.
• Ability to accurately process financial records, invoices, and payments.
• Strong math aptitude and attention to detail.
• Excellent communication and organizational skills.

Responsibilities

• Create new customer accounts.
• Prepare and send notices per requirements.
• Process lien waiver releases.
• Release sales orders from credit hold.
• Post and apply customer payments accurately.
• Track tax-related resale certificates and renew when needed.
• Respond to billing and payment inquiries.
• Support audits and financial reporting.

Skills

Mathematical aptitude

Attention to detail

Communication skills

Organizational skills

Problem-solving

Deadline-driven

Education

HS Diploma or GED

Accounting coursework

Tools

QuickBooks

Sage

Microsoft Dynamics

SAP

Job description

Now hiring for an Accounts Receivable Assistant

Location: Vista, CA

Pay Rate: $23.00 - $25.00 per hour

Make Every Penny Count (Literally)

Become our next Accounts Receivable Assistant in Vista and help manage invoices, receipts, and payment tracking. If balancing worksheets, clearing queues, and staying ahead of the numbers feels good, this role is built for you.

Looking for Accounts Receivable Assistant jobs in Vista where accuracy and organization matter every day? This opportunity lets you support financial operations, maintain accurate records, and help keep business processes running smoothly and efficiently.

Job Duties

• Create new customer accounts.
• Prepare and send preliminary notices in accordance with contractual and statutory requirements.
• Process Lien Waiver releases.
• Release sales orders from credit hold.
• Post and apply customer payments accurately.
• Collect, review, and maintain customer resale certificates to ensure tax compliance.
• Track expiration dates and request updated resale certificates as needed.
• Respond to customer inquiries related to billing, payments, notices, and tax documentation.
• Support audits and financial reporting as needed.

Education Requirements

• High school diploma or GED required.
• Additional coursework or education in accounting, bookkeeping, business, or finance is beneficial.

Experience Requirements

• Ability to accurately process financial records, invoices, payments, or accounting documents.
• Strong mathematical aptitude and attention to detail.
• Experience using computers, spreadsheets, accounting software, or office applications.
• Ability to organize records, maintain confidentiality, and meet established deadlines.
• Strong communication, organizational, and problem-solving skills.

Preferred Qualifications

• Previous accounting, bookkeeping, payroll, accounts payable, accounts receivable, or office administration experience is preferred.
• Experience using accounting software such as QuickBooks, Sage, Microsoft Dynamics, SAP, or similar business systems is beneficial.
• Knowledge of general accounting principles, financial recordkeeping, or reconciliation procedures is considered an asset.
• Individuals who demonstrate professionalism, dependability, accuracy, and strong organizational skills are well positioned for success as a Accounts Receivable Assistant.

Physical Capabilities

• Ability to remain seated and work at a computer for extended periods.
• Ability to review financial documents and enter data accurately.
• Ability to occasionally lift office materials weighing up to 25 pounds.
• Ability to perform normal office duties while maintaining attention to detail throughout the workday.

Benefits

• Competitive Weekly Pay
• Comprehensive Benefits including medical, dental, and vision coverage.
• Life Insurance and Disability Insurance for added peace of mind.
• Optional 401(k) Plan to help you prepare for the future.
• Professional Office Environment with opportunities for growth and career development.

"This agency was very accurate in matching people and company expectations. Managers of temporary employees routinely reviewed employee work performance and their satisfaction with their workplace culture and fairness." - Staffmark Accounting Clerk

The base pay range listed reflects what we reasonably expect to offer for this role. Actual pay may vary based on location, experience, and performance. Depending on the position, benefits may include medical, dental, and vision coverage; retirement and savings plans; paid holidays and time off; supplemental insurance; and additional wellness or incentive programs.

About Us

At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact.

Staffmark is an equal opportunity employer. Allapplicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Staffmark offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Staffmark is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors.