Accounts Payable Supervisor

Vaco; Raleigh (NC); On-site; USD 65,000 - 90,000; Full time

Job summary

Vaco is seeking an experienced Accounts Payable Supervisor in Raleigh, NC to lead day-to-day AP activities and oversee a team of dedicated professionals. The role focuses on coordinating invoice workflows, payments, and maintaining accurate vendor records, while upholding strong financial controls.

The ideal candidate will have hands-on AP knowledge, proven leadership, and a track record of improving processes.

Qualifications

• Hands-on accounts payable experience and related finance knowledge.
• Experience supervising or leading a team is required.
• Strong understanding of invoice processing, vendor payments, and AP controls.
• Experience with ERP or accounting systems.

Responsibilities

• Supervise, coach, and support accounts payable team members.
• Manage invoice processing, approvals, and scheduled vendor payments.
• Resolve payment discrepancies and respond to vendor inquiries.
• Maintain accurate vendor records, tax documentation, and banking information.
• Review AP aging, vendor statements, and outstanding approvals.
• Identify opportunities to streamline workflows and automate manual AP processes.
• Monitor AP performance and communicate key updates to leadership.
• Support month-end, quarter-end, and year-end close activities.
• Maintain appropriate internal controls and payment verification procedures.
• Partner with finance, operations, and procurement on vendor and spending initiatives.
• Assist with audit requests and financial documentation.

Skills

Accounts payable

Supervisory experience

AP controls

ERP systems

Job description

Accounts Payable Supervisor

Location: Raleigh, NC

Schedule: Full-time, onsite 5 days per week

Position Overview

We are seeking an experienced Accounts Payable Supervisor to lead day-to-day AP activities and support an efficient, accurate payment process. This position will oversee a team of AP professionals, coordinate invoice and payment workflows, maintain vendor information, and help ensure financial controls are consistently followed.

The ideal candidate combines hands-on accounts payable knowledge with strong leadership, problem-solving, and process improvement skills. This role will also partner across accounting, finance, procurement, and operational teams to improve workflows and support a growing organization.

Key Responsibilities

• Supervise, coach, and support accounts payable team members
• Manage invoice processing, approvals, and scheduled vendor payments
• Resolve payment discrepancies and respond to vendor inquiries
• Maintain accurate vendor records, tax documentation, and banking information
• Review AP aging, vendor statements, and outstanding approvals
• Identify opportunities to streamline workflows and automate manual AP processes
• Monitor AP performance and communicate key updates to leadership
• Support month-end, quarter-end, and year-end close activities
• Maintain appropriate internal controls and payment verification procedures
• Partner with finance, operations, and procurement on vendor and spending initiatives
• Assist with audit requests and financial documentation

Qualifications

• Prior accounts payable, accounting, or related finance experience
• Previous supervisory or team leadership experience
• Strong knowledge of invoice processing, vendor payments, and AP controls
• Experience with ERP or accounting systems
• Strong organizational, communication, and problem‑solving skills
• Ability to manage multiple priorities while maintaining accuracy and attention to detail