Accounts Payable Specialist: Precise, Process-Savvy

RXinsider LTD.; Bartlett (TN); On-site; USD 42,000 - 52,000; Full time

Job summary

RXinsider LTD. seeks an Accounts Payable Specialist to handle day-to-day AP tasks, corporate card activity, and related duties. The role requires analyzing invoices, maintaining documentation, and ensuring timely payments with accuracy.

You will work independently, apply critical thinking, and support the Finance team in closing and reporting processes. Ideal candidates will have at least one year of AP experience, proficiency in Excel, and strong communication skills to interact with vendors

Qualifications

• Understand accounting procedures.
• Attention to detail and accuracy.
• Goal oriented with the desire to perform to the best of his/her ability.
• Strong time management, organizational, and prioritization skills; able to meet deadlines.
• Excellent written and verbal communication skills, including effective interpersonal and collaborative skills.
• Ability to follow up on pending issues
• Accept responsibility and account for his/her actions.
• Open to change and willing to learn new skills.

Responsibilities

• Understand, and apply key accounting functions and other guiding concepts to various scenarios with efficiency.
• Manage the accounts payable email inbox and respond to inquiries promptly and professionally.
• Assist with reviewing and analyzing Corporate Credit Card statements and transactions to ensure receipts and all related documentation is provided to support transactions.
• Code and/or verify general ledger coding on invoices, ensuring proper documentation, match processes, budget checks occur, appropriate approvals, and receipts have been received, to ensure accurate payments are made on time to correct vendor.
• Investigate and resolve accounting variances and problems associated with processing invoices and vendor statements; Communicate with other departments and outside suppliers, as needed, for clarification on invoices, payment instructions, and meeting policy requirements.
• Monitor accounts payable aging and open PO reports and ensure timely payment of outstanding invoices and applying credits.
• Review and analyze vendor invoices, and promptly and effectively resolve any discrepancies related to price or quantity directly with the vendor, or internal resources, to ensure timely payments and accuracy of processing and financial reporting.
• Work with Procurement, DC Operations, and other departments as necessary to collect supporting documentation for requests to change / update the supplier file and resolve any invoice discrepancies.
• Collaborate with DC, Receiving, and Returns teams in the processing of returned goods and services, shortages and damages, and credit memos.
• Assist with maintaining accurate cash flow tracking.
• Assist with quarterly, year-end close, and annual financial audit.
• Utilize Excel to summarize and gather data and utilize other software to complete tasks.
• Work with departmental staff to update policies/procedures as required
• Perform other duties as required to support the Finance Department

Skills

Accounting procedures

Attention to detail

Time management

Communication skills

Follow-up

Accountability

Adaptability

Education

High school diploma or accounting-related field

Tools

Excel

Word

Outlook

Job description

RXinsider LTD. seeks an Accounts Payable Specialist to handle day-to-day AP tasks, corporate card activity, and related duties. The role requires analyzing invoices, maintaining documentation, and ensuring timely payments with accuracy.

You will work independently, apply critical thinking, and support the Finance team in closing and reporting processes. Ideal candidates will have at least one year of AP experience, proficiency in Excel, and strong communication skills to interact with vendors