Accounts Payable Specialist

Ferretti Search; Charlotte (NC); On-site; USD 42,000 - 66,000; Full time

Job summary

Ferretti Search is seeking an Accounts Payable Specialist to join our growing accounting team in Charlotte, NC. The role covers full-cycle AP, invoice coding, approvals, and timely payments, with emphasis on accuracy and internal controls.

You will collaborate across departments, manage vendor records, reconcile statements, and support month-end close and audits, while maintaining strong vendor relationships and a focus on process improvements.

Qualifications

• 2+ years of accounts payable or general accounting experience.
• Associate's or Bachelor's in Accounting, Finance, or Business preferred.
• Experience with ERP/accounting systems (SAP, Oracle, NetSuite, etc.) preferred.
• Strong organization, analytical, and problem-solving abilities.
• High accuracy and attention to detail.
• Strong communication and customer service skills.

Responsibilities

• Process, review, and code vendor invoices according to company policies.
• Perform two-way and three-way invoice matching with POs and receiving docs.
• Verify invoice accuracy and obtain approvals prior to payment.
• Prepare and process weekly check runs, ACH payments, wires, and other electronic payments.
• Reconcile vendor statements and investigate payment discrepancies.
• Respond to vendor inquiries and resolve invoice issues professionally.
• Maintain vendor records, including W-9s and payment information.
• Assist month-end close with AP reconciliations, accruals, and reporting.
• Ensure compliance with policies, internal controls, and procedures.
• Support audits by providing required documentation.
• Collaborate with cross-functional teams to improve AP processes.

Skills

Attention to detail

Time management

Communication skills

Analytical thinking

Problem-solving

Education

Associate's or Bachelor's degree in Accounting/Finance/Business

High school diploma

Tools

SAP

Oracle

NetSuite

Microsoft Dynamics

Workday

Job description

We are seeking a detail-oriented and organized Accounts Payable Specialist to join our growing accounting team. The ideal candidate will be responsible for managing the full-cycle accounts payable process, ensuring timely and accurate payment of vendor invoices while maintaining strong internal controls and vendor relationships.

Key Responsibilities

• Process, review, and code vendor invoices in accordance with company policies
• Perform two-way and three-way invoice matching with purchase orders and receiving documents
• Verify invoice accuracy and obtain appropriate approvals prior to payment
• Prepare and process weekly check runs, ACH payments, wire transfers, and other electronic payments
• Reconcile vendor statements and investigate payment discrepancies
• Respond to vendor inquiries and resolve invoice and payment issues in a professional and timely manner
• Maintain accurate vendor records, including W-9 documentation and payment information
• Assist with month-end close by preparing AP reconciliations, accruals, and reporting
• Ensure compliance with company policies, internal controls, and accounting procedures
• Support internal and external audits by providing requested documentation
• Collaborate with cross-functional teams to improve accounts payable processes and efficiencies

Qualifications

• 2+ years of accounts payable or general accounting experience
• High school diploma required; Associate's or Bachelor's degree in Accounting, Finance, or Business preferred
• Experience with ERP/accounting systems (SAP, Oracle, NetSuite, Microsoft Dynamics, Workday, or similar) preferred
• Excellent organizational, analytical, and problem-solving abilities
• High level of accuracy and attention to detail
• Strong communication and customer service skills
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment