Accounts Payable Specialist

Advance Services; Phoenix (AZ); On-site; USD 45,000 - 60,000; Full time

Job summary

Advance Services in Phoenix, Arizona, is seeking an Accounts Payable Specialist to manage the full cycle of accounts payable processes. This role requires processing invoices, reconciling statements, assisting with month-end activities, and maintaining organized records.

The ideal candidate should have strong attention to detail, at least 2 years of billing experience, and familiarity with accounting software. The position offers an opportunity to work in an equal opportunity employer environment, prioritizing professionalism and responsibility.

Qualifications

• Minimum of 2 years of billing experience.
• Well-organized, self-motivated, and proactive individual.
• Knowledge of GAAP preferred.

Responsibilities

• Review all invoices for proper documentation and approval prior to payment.
• Process invoices and perform general accounting duties.
• Respond promptly to vendor inquiries.

Skills

Attention to detail

Organizational skills

Analytical skills

Communication skills

Education

Degree in Accounting or Finance

Tools

QuickBooks Enterprise

Bill.com

Yooz

Job description

The Accounts Payable (AP) Specialist is responsible for managing the full cycle of accounts payable processes to ensure timely and accurate payment of vendor invoices. This role involves reviewing and processing invoices, reconciling vendor statements, assisting with month-end close activities, and maintaining organized accounting records. The AP Specialist will also respond to vendor inquiries, support bank and credit card reconciliations, and generate reports as needed. Strong attention to detail, organizational skills, and the ability to work independently are essential for success in this position.

Key Responsibilities

• Review all invoices for proper documentation and approval prior to payment.
• Process invoices, account statements, and reports; perform general accounting duties.
• Respond promptly and professionally to vendor inquiries.
• Assist in reconciling vendor statements and resolve discrepancies.
• Support bank account and credit card reconciliations.
• Assist with month-end close, including reviewing and preparing accrual entries.
• Maintain organized filing systems and accounting data on the server.
• Generate reports as requested.

Requirements

• Degree in Accounting or Finance preferred, but not required.
• Minimum of 2 years of billing experience.
• Well-organized, self-motivated, and proactive.
• Knowledge of GAAP preferred.
• Strong analytical skills with good communication and interpersonal abilities.
• Experience with QuickBooks Enterprise, Bill.com, and Yooz is a plus.

Advance Services, Inc. is an Equal Opportunity Employer.