Accounts Payable Specialist

Advance Services, Inc.; Phoenix (AZ); On-site; USD 50,000 - 70,000; Full time

Job summary

Advance Services, Inc. is seeking an Accounts Payable (AP) Specialist to manage the full cycle of AP processes and ensure timely, accurate payment of vendor invoices. Responsibilities include invoice processing, vendor statement reconciliation, and support for month-end close.

The role requires at least 2 years of billing experience, strong organizational skills, and familiarity with GAAP. QuickBooks Enterprise experience is a plus, and the position supports vendor inquiries and reporting needs.

Qualifications

• Degree in Accounting or Finance preferred but not required.
• Minimum of 2 years of billing experience.
• Knowledge of GAAP preferred.
• Experience with QuickBooks Enterprise is a plus.

Responsibilities

• Review invoices for proper documentation and approval prior to payment.
• Process invoices, account statements, and reports; perform general accounting duties.
• Respond promptly and professionally to vendor inquiries.
• Assist in reconciling vendor statements and resolve discrepancies.
• Support bank account and credit card reconciliations.
• Assist with month-end close, including reviewing and preparing accrual entries.
• Maintain organized filing systems and accounting data on the server.
• Generate reports as requested.

Skills

Analytical skills

Communication skills

Interpersonal abilities

Organization

Self-motivated

Education

Bachelor's degree in Accounting or Finance

Tools

QuickBooks Enterprise

Job description

The Accounts Payable (AP) Specialist is responsible for managing the full cycle of accounts payable processes to ensure timely and accurate payment of vendor invoices. This role involves reviewing and processing invoices, reconciling vendor statements, assisting with month-end close activities, and maintaining organized accounting records. The AP Specialist will also respond to vendor inquiries, support bank and credit card reconciliations, and generate reports as needed.

Key Responsibilities

• Review all invoices for proper documentation and approval prior to payment.
• Process invoices, account statements, and reports; perform general accounting duties.
• Respond promptly and professionally to vendor inquiries.
• Assist in reconciling vendor statements and resolve discrepancies.
• Support bank account and credit card reconciliations.
• Assist with month-end close, including reviewing and preparing accrual entries.
• Maintain organized filing systems and accounting data on the server.
• Generate reports as requested.

Requirements

• Degree in Accounting or Finance preferred, but not required.
• Minimum of 2 years of billing experience.
• Well-organized, self-motivated, and proactive.
• Knowledge of GAAP preferred.
• Strong analytical skills with good communication and interpersonal abilities.
• Experience with QuickBooks Enterprise is a plus.

Advance Services, Inc. is an Equal Opportunity Employer.