Accounts Payable Specialist: Invoicing & Vendor Management

Confidential; San Jose (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

Confidential in San Jose, CA is seeking an Accounts Payable Specialist to manage data entry and processing of vendor invoices. You will maintain financial records, verify billing accuracy, and ensure compliance with company policies.

Responsibilities include reviewing invoices, entering data into our accounting software, handling expense reports, and organizing documents. Strong attention to detail, organizational skills, and the ability to work in a fast-paced environment are essential; Notary

Qualifications

• 4+ years of accounts payable experience.
• Strong organizational, analytical and recording skills.
• Detail oriented.
• Notary certification is a plus.
• Viewpoint Software experience is a plus.
• Experience filing, scanning and organizing documents.

Responsibilities

• Review and record invoices from vendors to ensure accuracy in billing.
• Input invoices, subcontracts, and purchase orders into our accounting software.
• Provide internal and external customer service and support.
• Process expense reports from employees; identify discrepancies and elevate as needed.
• Be aware of approved vendors and policies to avoid paying unauthorized invoices and expenses.
• File, scan, and organize documents.

Skills

Accounts payable

Data entry

Vendor invoices

Detail oriented

Education

Notary certification

Tools

Viewpoint Software

Job description

Confidential in San Jose, CA is seeking an Accounts Payable Specialist to manage data entry and processing of vendor invoices. You will maintain financial records, verify billing accuracy, and ensure compliance with company policies.

Responsibilities include reviewing invoices, entering data into our accounting software, handling expense reports, and organizing documents. Strong attention to detail, organizational skills, and the ability to work in a fast-paced environment are essential; Notary