Accounts Payable Specialist: Fast-Paced Invoicing Pro

Vivant Talent; Huntington Beach (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Vivant Talent in Huntington Beach, CA is seeking a detail-oriented Accounts Payable Specialist to manage invoice processing, vendor payments, and AP records. You will collaborate with internal teams and vendors to resolve discrepancies and support month-end close.

The role requires 2–5 years of AP experience, proficiency in Excel, and NetSuite ERP experience. Strong organizational skills and meticulous attention to detail are essential to ensure accurate and timely payments.

Qualifications

• High School Diploma or equivalent required; Associate degree preferred.
• 2–5 years of Accounts Payable or related accounting experience.
• Experience processing high-volume invoices in a fast-paced environment.
• NetSuite experience highly desirable; ERP experience required.
• Proficiency in Microsoft Excel and Office Suite.

Responsibilities

• Process and code vendor invoices accurately and timely.
• Match invoices to purchase orders and receiving documents.
• Process payments via checks, ACH, wires, and other methods.
• Reconcile vendor statements and resolve discrepancies.
• Maintain vendor records and AP documentation.
• Monitor AP aging and ensure timely payments.
• Assist with month-end close, including accruals and reconciliations.
• Support audits and 1099 reporting.
• Generate AP reports and identify process improvements.
• Partner with vendors and internal teams to resolve issues.

Skills

Attention to detail

Organization

Problem solving

Time management

Communication

Cross-functional collaboration

Education

High School Diploma or equivalent

Associate’s degree

Tools

NetSuite

Excel

Office Suite

Job description

Vivant Talent in Huntington Beach, CA is seeking a detail-oriented Accounts Payable Specialist to manage invoice processing, vendor payments, and AP records. You will collaborate with internal teams and vendors to resolve discrepancies and support month-end close.

The role requires 2–5 years of AP experience, proficiency in Excel, and NetSuite ERP experience. Strong organizational skills and meticulous attention to detail are essential to ensure accurate and timely payments.