Accounts Payable Specialist

Aviso, LLC; Fremont (CA); Presencial; USD 60.000 - 75.000; Jornada completa

Descripción de la vacante

Aviso, LLC seeks an Accounts Payable (AP) Specialist to join our finance team in San Jose, CA. You will manage high-volume invoicing, vendor communications, and month-end close tasks to support accurate financial records.

This on-site role requires 1–3 years in AP or bookkeeping, proficiency with Excel and ERP systems (Syspro optional). You will collaborate with procurement to resolve discrepancies and assist with year-end audit readiness.

Formación

• 1–3 years of experience in accounts payable, bookkeeping, or general accounting.
• High school diploma or equivalent; coursework in accounting preferred.
• Proficiency in Microsoft Excel and ERP systems.

Responsabilidades

• Accurate processing and entry of high-volume accounts payable invoices.
• Management of regular check runs and scheduled disbursements.
• Timely resolution of vendor inquiries.
• Month-end reconciliation of A/P accounts, expenses, and liabilities.
• Assist with sales tax reporting and filings.
• Reconcile invoicing against GRNI records.
• Collaborate with purchasing to resolve PO/invoice discrepancies.

Conocimientos

Accounts payable

Vendor communications

AP workflows

Educación

High school diploma or equivalent

Herramientas

Excel

Syspro

Descripción del empleo

Position Overview

We are seeking a detail-oriented and reliable Accounts Payable Specialist to join our established finance team in San Jose, CA. This role is integral to supporting daily accounting operations, maintaining positive vendor relations, and contributing to month-end and year-end closing procedures.

Position Details

• Job Title: Accounts Payable (AP) Specialist
• Department: Finance
• Reports To: Controller
• Location: San Jose, CA (On-Site)
• FLSA Status: Non-Exempt
• Work Schedule: Full-time, standard morning start (7:00 AM or 8:00 AM)

• Availability: Immediate start available

Key Responsibilities

Accounts Payable Operations

• Accurate processing and entry of high-volume accounts payable invoices.
• Management of regular check runs and scheduled disbursements.
• Timely and professional resolution of vendor inquiries.
• Month-end reconciliation of A/P accounts, expenses, and liabilities.
• Support with sales tax reporting and compliance filings.
• Reconcile invoicing against Goods Received Not Invoiced (GRNI) records.
• Partner with purchasing and procurement teams to resolve PO and invoice discrepancies.

Audit & Year-End Support

• Assist with year-end audit preparation and documentation retrieval.
• Maintain complete records to uphold internal financial controls and standard operating procedures.

Qualifications

• Education: High school diploma or equivalent required; secondary education or coursework in accounting, finance, or business administration is preferred.
• Experience: 1–3 years of experience in accounts payable, bookkeeping, or general accounting.

• Core Competencies: Strong understanding of standard accounting principles, A/P workflows, account reconciliations, and general banking transactions.

• Technical Skills: Proficiency in Microsoft Excel and experience working with Enterprise Resource Planning (ERP) or accounting software. Training will be provided for specific ERP systems (e.g., Syspro).