Accounts Payable Specialist - Timely Invoices & Vendor Relations

Opsam Health; Chula Vista (CA); On-site; USD 50,000 - 70,000; Full time

Job summary

Operation Samahan Inc in San Diego County seeks an Accounts Payable Specialist to manage invoices, payments, and related financial tasks. You will ensure proper documentation, perform 3-way matching, process checks and ACHs, and maintain vendor relations.

role requires accuracy, high-volume data entry, and knowledge of fund accounting. Experience with Sage Intacct is a plus; a high school diploma or accounting-related degree is needed.

Qualifications

• Require at least a high school diploma and/or certification or associate degree in area of specialty (accounting) and over 2 years of work experience in the field or in a related area.

Responsibilities

• Review all invoices for appropriate documentation and approval prior to payment.
• Process 3 way P.O. matching invoices, up to 100 plus line items
• Prioritize invoices according to cash discount potential and payment terms.
• Process check requests and ACH payments. Ensuring positive pay to banks.
• Audit and process credit card bills.
• Match invoices to checks, obtain approval for payments and obtain signature for checks and distribute checks accordingly.
• 1099 preparation and maintenance.
• Establish and maintain good relationships with new and existing vendors.
• Reconcile vendor statements (if available) and make sure all invoices are accounted for. Research and correct any discrepancies.
• Assist in month end closing.
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
• Reconcile Accounts Payable schedule with General Ledger monthly and reconciling differences.
• Maintain / update vendors W-9, change in addresses and keep records.
• Assist with other projects that might be assigned from time to time.
• Maintain historical records by filing documents.
• Disburses petty cash by recording entries, verifying documentation.
• Protect organization’s value by having a high level of integrity in keeping information confidential.
• Process high volume of data entry
• Knowledge of fund accounting.
• Knowledge of accounting software, Sage Intacct a plus but not required.

Skills

Attention to detail

Analytical thinking

Education

High school diploma or certification or associate degree in accounting

Tools

Sage Intacct

Job description

Operation Samahan Inc in San Diego County seeks an Accounts Payable Specialist to manage invoices, payments, and related financial tasks. You will ensure proper documentation, perform 3-way matching, process checks and ACHs, and maintain vendor relations.

role requires accuracy, high-volume data entry, and knowledge of fund accounting. Experience with Sage Intacct is a plus; a high school diploma or accounting-related degree is needed.