Accounts Payable Specialist: Invoicing & Vendor Care

Trufit-Athletic-Clubs; San Antonio (TX); On-site; USD 38,000 - 52,000; Full time

Job summary

Trufit-Athletic-Clubs in San Antonio, TX seeks an Accounts Payable Clerk to support timely processing of invoices, reimbursements, and vendor payments. You will maintain accurate records, assist with week- and month-end close, and collaborate with internal teams and vendors to resolve discrepancies.

The role requires attention to detail, strong organizational skills, and proficiency with Excel and accounting software.

Qualifications

• Experience in accounts payable and vendor invoice processing.
• Strong attention to detail and accuracy in financial data entry.
• Excellent organizational and time-management skills.
• Effective written and verbal communication with internal teams and vendors.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

Responsibilities

• Enter vendor invoices into the accounting system accurately and timely.
• Monitor vendor payment terms and ensure compliance with schedules.
• Review invoices for accuracy, approvals, and supporting documentation.
• Process employee reimbursements per company policy.
• Maintain organized records of invoices and payments.
• Assist with weekly or monthly payment cycles.
• Set up new vendors with proper documentation.
• Respond to vendor inquiries and resolve payment discrepancies.
• Maintain vendor files including W-9s and supporting docs.
• Process member refunds per procedures.
• Coordinate utility setup for new locations or openings.
• Support month-end close by ensuring timely entry and reconciliation.

Skills

Attention to detail

Time management

Microsoft Excel

AP knowledge

Communication

Tools

Excel

Job description

Trufit-Athletic-Clubs in San Antonio, TX seeks an Accounts Payable Clerk to support timely processing of invoices, reimbursements, and vendor payments. You will maintain accurate records, assist with week- and month-end close, and collaborate with internal teams and vendors to resolve discrepancies.

The role requires attention to detail, strong organizational skills, and proficiency with Excel and accounting software.