Accounts Payable Specialist II — Detail‑Oriented & Process Expert

First Interstate Bank; Billings (MT); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Generous PTO

Child Care Assistance Program

Exercise reimbursement

Job summary

First Interstate Bank is seeking an Accounts Payable Specialist II for our Billings, MT location. You will manage vendor payments, inspect invoices for accuracy, and process AP transactions in a fast-paced environment.

This role requires strong Excel skills, reliability, and attention to detail to ensure timely payments and accurate ledgers. The position emphasizes collaboration with internal teams, adherence to AP policies, and the ability to develop processes that support coverage during

Qualifications

• Knowledge of accounting principles and practices, the financial markets, banking and the analysis and reporting of financial data.
• Proficient in Microsoft Office applications.
• Excellent communication skills both written and verbal.
• Strong attention to detail and accuracy with high volume processing and proven research skills.

Responsibilities

• Manages the payment process for assigned vendors effectively.
• Displays a technical knowledge of the job functions in relation to invoice processing.
• Performs all tasks associated with invoice processing routinely with limited to no assistance according to established procedures.
• Creates processes to ensure others can cover the workload during absence.
• Covers for others in their queues when needed.
• Completes the Data Communications/Utilities Master Spreadsheet to contribute to the new approval framework for such expenses.
• Tracks all the Data Communications/Utility invoices and keeps the Data Communications/Utility spreadsheet up to date ensuring items are paid on time.
• Reviews invoices daily for accurate general ledgers and invoice input.
• Sends invoices out for approval through workflow approvals daily and works the items returned from workflow queue.
• Maintains vendor records and inputs new vendors into the system, if applicable.
• Completes the Month End closing process to ensure AP is closed out properly, where applicable.
• Keeps Vendor Queue within required limits if applicable: 1. Oldest Invoice dates out first each day; 2. Highest dollars to $1,500 done next each day; 3. Creation date kept within 7 days if at all possible after other criteria is met.
• Displays a technical knowledge of the job functions in relation to miscellaneous tasks assigned.
• Prints and processes checks and payments daily and runs IF4 check file.
• Processes daily recurring transactions.
• Monitors outstanding check list and reports escheatable items to the escheatment processor in a timely manner.
• Monitors vendor email daily and handles all emails in a timely fashion.
• Processes all block entries for postage and reclassing timely and prior to month end.
• Writes new procedures and updates existing procedures with minimal to no assistance.
• Reviews and edits 95% of assigned procedures by the deadline established.
• Supports the Accounts Payable Operating Plan in areas not directly involved with.
• Monitors the work of others in the work group.
• Possesses a big picture mindset and knows who to contact outside AP if needed.
• Cross-trains on all functions in relation to Accounts Payable and assists others when needed.

Skills

Accounting principles

Banking knowledge

Microsoft Office

Communication skills

Attention to detail

Education

High school diploma or GED

Tools

Microsoft Office Suite

Job description

First Interstate Bank is seeking an Accounts Payable Specialist II for our Billings, MT location. You will manage vendor payments, inspect invoices for accuracy, and process AP transactions in a fast-paced environment.

This role requires strong Excel skills, reliability, and attention to detail to ensure timely payments and accurate ledgers. The position emphasizes collaboration with internal teams, adherence to AP policies, and the ability to develop processes that support coverage during