Accounts Payable Specialist II

First Interstate Bank; Billings (MT); Sur place; USD 42 000 - 60 000; Plein temps

Avantages offerts par ce poste

Generous PTO

Child Care Assistance Program

Exercise reimbursement

Résumé du poste

First Interstate Bank is seeking an Accounts Payable Specialist II for our Billings, MT location. You will manage vendor payments, inspect invoices for accuracy, and process AP transactions in a fast-paced environment.

This role requires strong Excel skills, reliability, and attention to detail to ensure timely payments and accurate ledgers. The position emphasizes collaboration with internal teams, adherence to AP policies, and the ability to develop processes that support coverage during

Qualifications

• Knowledge of accounting principles and practices, the financial markets, banking and the analysis and reporting of financial data.
• Proficient in Microsoft Office applications.
• Excellent communication skills both written and verbal.
• Strong attention to detail and accuracy with high volume processing and proven research skills.

Responsabilités

• Manages the payment process for assigned vendors effectively.
• Displays a technical knowledge of the job functions in relation to invoice processing.
• Performs all tasks associated with invoice processing routinely with limited to no assistance according to established procedures.
• Creates processes to ensure others can cover the workload during absence.
• Covers for others in their queues when needed.
• Completes the Data Communications/Utilities Master Spreadsheet to contribute to the new approval framework for such expenses.
• Tracks all the Data Communications/Utility invoices and keeps the Data Communications/Utility spreadsheet up to date ensuring items are paid on time.
• Reviews invoices daily for accurate general ledgers and invoice input.
• Sends invoices out for approval through workflow approvals daily and works the items returned from workflow queue.
• Maintains vendor records and inputs new vendors into the system, if applicable.
• Completes the Month End closing process to ensure AP is closed out properly, where applicable.
• Keeps Vendor Queue within required limits if applicable: 1. Oldest Invoice dates out first each day; 2. Highest dollars to $1,500 done next each day; 3. Creation date kept within 7 days if at all possible after other criteria is met.
• Displays a technical knowledge of the job functions in relation to miscellaneous tasks assigned.
• Prints and processes checks and payments daily and runs IF4 check file.
• Processes daily recurring transactions.
• Monitors outstanding check list and reports escheatable items to the escheatment processor in a timely manner.
• Monitors vendor email daily and handles all emails in a timely fashion.
• Processes all block entries for postage and reclassing timely and prior to month end.
• Writes new procedures and updates existing procedures with minimal to no assistance.
• Reviews and edits 95% of assigned procedures by the deadline established.
• Supports the Accounts Payable Operating Plan in areas not directly involved with.
• Monitors the work of others in the work group.
• Possesses a big picture mindset and knows who to contact outside AP if needed.
• Cross-trains on all functions in relation to Accounts Payable and assists others when needed.

Connaissances

Accounting principles

Banking knowledge

Microsoft Office

Communication skills

Attention to detail

Formation

High school diploma or GED

Outils

Microsoft Office Suite

Description du poste

What’s Important to You

• Generous Paid Time Off (PTO) in addition to paid federal holidays.
• Child Care Assistance Program for eligible dependent(s).
• Exercise reimbursement program for employees.

The position is located at our Billings, MT Downtown branch.

The health and happiness of the places we call home matter to us. Learn a little more about what we do for the communities we serve and why we want YOU to be a part of it.

SUMMARY

The Accounts Payable Specialist II performs a variety of Accounts Payable functions including coding, posting, and balancing data to the Accounts Payable Ledger. Checks and verifies transactions to ensure consistency and accuracy of documents. Reviews and verifies transactions to ensure consistency and accuracy of documents for compliance with A/P policies and procedures and generally accepted accounting principles. Prints vendor checks for invoice payments if applicable. Position interacts with internal and external customers in responding to inquiries or report requests.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Manages the payment process for assigned vendors effectively.
• Displays a technical knowledge of the job functions in relation to invoice processing.
• Performs all tasks associated with invoice processing routinely with limited to no assistance according to established procedures.
• Creates processes to ensure others can cover the workload during absence.
• Covers for others in their queues when needed.
• Completes the Data Communications/Utilities Master Spreadsheet to contribute to the new approval framework for such expenses.
• Tracks all the Data Communications/Utility invoices and keeps the Data Communications/Utility spreadsheet up to date ensuring items are paid on time.
• Reviews invoices daily for accurate general ledgers and invoice input.
• Sends invoices out for approval through workflow approvals daily and works the items returned from workflow queue.
• Maintains vendor records and inputs new vendors into the system, if applicable.
• Completes the Month End closing process to ensure AP is closed out properly, where applicable.
• Keeps Vendor Queue within required limits if applicable: 1. Oldest Invoice dates out first each day; 2. Highest dollars to $1,500 done next each day; 3. Creation date kept within 7 days if at all possible after other criteria is met
• Displays a technical knowledge of the job functions in relation to miscellaneous tasks assigned.
• Prints and processes checks and payments daily and runs IF4 check file.
• Processes daily recurring transactions.
• Monitors outstanding check list and reports escheatable items to the escheatment processor in a timely manner.
• Monitors vendor email daily and handles all emails in a timely fashion.
• Processes all block entries for postage and reclassing timely and prior to month end.
• Writes new procedures and updates existing procedures with minimal to no assistance.
• Reviews and edits 95% of assigned procedures by the deadline established.
• Supports the Accounts Payable Operating Plan in areas not directly involved with.
• Monitors the work of others in the work group.
• Possesses a big picture mindset and knows who to contact outside AP if needed.
• Cross-trains on all functions in relation to Accounts Payable and assists others when needed.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge of accounting principles and practices, the financial markets, banking and the analysis and reporting of financial data.
• Proficient in Microsoft Office applications.
• Excellent communication skills both written and verbal.
• Strong attention to detail and accuracy with high volume processing and proven research skills.

EDUCATION AND/OR EXPERIENCE

High School Diploma or General Education Degree (GED) required 1-3 years Accounts Payable experience required

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

• Dexterity of hands/fingers to operate computer keyboard and mouse - Frequently Lifting - Occasionally (up to 10 lbs) Sitting - Frequently Overtime - Subject to business need Typical Work Hours - M-F (8-5) Regular and Predictable Attendance - Required

First Interstate Bank is an equal opportunity employer committed to a diverse workforce and a barrier-free employment process. Employment is based solely on an individual's merit and qualifications directly related to the position. We do not discriminate on the basis of race, color, religion, national origin, ancestry, pregnancy status, sex, age, marital status, disability, medical condition, or any other characteristics protected by law. We make all reasonable accommodations to meet the obligations set forth under the Americans with Disabilities Act (ADA) and state disability laws.

In order to ensure reasonable accommodations for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Assistance Act of 1974, and Title I of the Americans with Disabilities Act of 1990, as amended, individuals that require accommodation in the job application process for a posted position may contact us Monday through Friday, 8 am to 5 pm MST at [e-mail].

All applicants must pass pre-employment screenings including a background check.

First Interstate BancSystem participates in E-Verify which will require new employees to verify their identity and employment eligibility through the internet-based system operated by the Social Security Administration (SSA) and the Department of Homeland Security (DHS).

E-Verify Notice English or Spanish Right to Work Notice English or Spanish