Accounts Payable Specialist - Hybrid Role with Growth

Fiduciary Real Estate Development; Milwaukee (WI); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Health, dental, vision, disability, &-

401(k) match with immediate vesting

Health Savings Account with employer $

Paid time off, vacations, 14 paidhol

Paid Medical Leave & Parental Bonding

Rent discount for full-time employees

Daycare discount with partner centers

Paid training & development

Team-building activities

Job summary

Fiduciary Real Estate Development is seeking an Experienced Accounts Payable Specialist for our Corporate Office in Milwaukee, WI. The role focuses on accurate AP entry, vendor communications, utility invoicing, and timely payments.

You will use Entrata or similar systems, process ACH transitions, and coordinate with property teams to maintain accurate ledgers. Strong math, accounting, and Excel skills are essential, with a Monday–Friday schedule and occasional work-from-home after training.

Qualifications

• Strong math and accounting fundamentals.
• Ability to enter and code invoices accurately.
• Ability to communicate clearly with vendors and internal teams.
• Familiarity with accounting software, spreadsheets, and databases.

Responsibilities

• Receive and enter vendor invoices into the AP workflow with proper property and GL coding.
• Maintain and monitor the AP email inbox to respond to internal teams and vendors.
• Manage utility invoicing, coding, and coordination with property teams.
• Process utility bill-backs to resident ledgers per property management practices.
• Monitor invoice approvals and follow up with property managers to avoid late fees.
• Generate check runs and ensure remittances match documentation.
• Assist in transitioning vendors from checks to ACH and collect ACH data.
• Resolve billing discrepancies with vendors, researching balances and applying credit memos.
• Use CSV uploads for bulk invoices and payments in Entrata or similar systems.
• Organize, combine, split, and edit invoice docs in Adobe Acrobat.
• Provide backup front-desk/phone coverage as needed.

Skills

Vendor communication

Data entry

Accounting basics

Excel

Tools

Entrata

Adobe Acrobat

Job description

Fiduciary Real Estate Development is seeking an Experienced Accounts Payable Specialist for our Corporate Office in Milwaukee, WI. The role focuses on accurate AP entry, vendor communications, utility invoicing, and timely payments.

You will use Entrata or similar systems, process ACH transitions, and coordinate with property teams to maintain accurate ledgers. Strong math, accounting, and Excel skills are essential, with a Monday–Friday schedule and occasional work-from-home after training.