Accounts Payable Specialist - Hybrid, Growth-Driven Role

Richard Group; Chicago (IL); Hybrid; USD 75,000 - 80,000; Full time

Benefits offered by this job

Medical, Dental, Vision, and Life

HSA option

15 days PTO

7 paid holidays

Bonus program

401(k) matching

Parental leave

Transportation cost coverage

On-site meals

Gym membership reimbursement

Two-month sabbatical

Mentorship and career development

Job summary

The Accounts Payable Specialist position at Richard Group in Chicago is an in-office role with a hybrid schedule (3 days on-site). The role handles timely AP processing, weekly disbursements, and month-end tasks, offering a competitive salary and comprehensive benefits.

Responsibilities include reviewing invoices, coding to PO, entering data, and ensuring accurate payments while supporting year-end tax reporting. Required: 3+ years AP, strong Excel and ERP skills; construction accounting a plus.

Qualifications

• 3+ years of Accounts Payable or accounting experience.
• Strong knowledge of invoice processing, coding, matching, and payment processing.
• Experience with vendor reconciliations and resolving discrepancies.
• High attention to detail, accuracy, and organization.
• Proficiency in Microsoft Excel and accounting/ERP systems.
• Strong communication and problem-solving skills.
• Ability to manage multiple priorities and meet deadlines.
• Construction or project-based accounting experience preferred.
• Accounting, Finance, or Business degree preferred, not required.

Responsibilities

• Review and verify invoices and check requests.
• Code and match invoices to Purchase Order for non GCPay invoices.
• Send invoices for approval using Adobe Sign per company SOP for non GCPay invoices.
• Enter invoices in accounting system.
• Weekly disbursements: review aging balance and verify vendor for payment, prepare weekly disbursement schedules.
• Issue weekly payments in accordance with company policies and procedures.
• Monitor accounts to ensure payments are up to date.
• Reconcile accounts payable transactions.
• Prepare AP accrual in accounting system for non GCPay invoices.
• Reply to inquiry emails regarding AP and payments from Operations and General & Administration teams.
• Research and resolve promptly any discrepancies.
• Correspond with vendors and respond to inquiries in a timely manner.
• Prepare credit applications forms.
• Communicate effectively with vendors, project teams, and internal departments.
• Support the issuance of 1099s and year-end tax reporting for vendors.
• Contribute to process improvements and system enhancements for greater efficiency and accuracy.

Skills

Accounts Payable

Invoice processing

Vendor reconciliations

Attention to detail

Excel

ERP systems

Communication

Problem solving

Multitasking

Construction accounting

Accounting degree

Education

Accounting/Finance/Business degree

Tools

ERP systems

Adobe Sign

Job description

The Accounts Payable Specialist position at Richard Group in Chicago is an in-office role with a hybrid schedule (3 days on-site). The role handles timely AP processing, weekly disbursements, and month-end tasks, offering a competitive salary and comprehensive benefits.

Responsibilities include reviewing invoices, coding to PO, entering data, and ensuring accurate payments while supporting year-end tax reporting. Required: 3+ years AP, strong Excel and ERP skills; construction accounting a plus.