Accounts Payable Specialist (58754)

Fiduciary Real Estate Development; Milwaukee (WI); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Health, dental, vision, disability, &-

401(k) match with immediate vesting

Health Savings Account with employer $

Paid time off, vacations, 14 paidhol

Paid Medical Leave & Parental Bonding

Rent discount for full-time employees

Daycare discount with partner centers

Paid training & development

Team-building activities

Job summary

Fiduciary Real Estate Development is seeking an Experienced Accounts Payable Specialist for our Corporate Office in Milwaukee, WI. The role focuses on accurate AP entry, vendor communications, utility invoicing, and timely payments.

You will use Entrata or similar systems, process ACH transitions, and coordinate with property teams to maintain accurate ledgers. Strong math, accounting, and Excel skills are essential, with a Monday–Friday schedule and occasional work-from-home after training.

Qualifications

• Strong math and accounting fundamentals.
• Ability to enter and code invoices accurately.
• Ability to communicate clearly with vendors and internal teams.
• Familiarity with accounting software, spreadsheets, and databases.

Responsibilities

• Receive and enter vendor invoices into the AP workflow with proper property and GL coding.
• Maintain and monitor the AP email inbox to respond to internal teams and vendors.
• Manage utility invoicing, coding, and coordination with property teams.
• Process utility bill-backs to resident ledgers per property management practices.
• Monitor invoice approvals and follow up with property managers to avoid late fees.
• Generate check runs and ensure remittances match documentation.
• Assist in transitioning vendors from checks to ACH and collect ACH data.
• Resolve billing discrepancies with vendors, researching balances and applying credit memos.
• Use CSV uploads for bulk invoices and payments in Entrata or similar systems.
• Organize, combine, split, and edit invoice docs in Adobe Acrobat.
• Provide backup front-desk/phone coverage as needed.

Skills

Vendor communication

Data entry

Accounting basics

Excel

Tools

Entrata

Adobe Acrobat

Job description

Job Details

Level: Experienced

Job Location: Corporate Office - Milwaukee, WI 53202

Position Type: Full Time

Salary Range: $55,000.00 - $65,000.00 Salary/year

Job Shift: Day

Accounts Payable Specialist

Key Responsibilities:

• Receive and enter vendor invoices into the Accounts Payable workflow system, ensuring accurate property and GL coding.
• Maintain and monitor the Accounts Payable email inbox, ensuring timely responses to internal teams and vendors.
• Manage utility invoicing, including research, proper coding, and coordination with property teams.
• Process utility bill-backs to resident ledgers in accordance with property management practices.
• Monitor invoice approval status and actively follow up with property managers to ensure timely approvals and avoid late fees
• Generate check runs, ensuring checks are printed accurately and remittances match supporting documentation.
• Assist in transitioning vendors from check payments to ACH by collecting and maintaining vendor ACH information.
• Work directly with vendors to resolve billing discrepancies, research outstanding balances, and ensure credit memos are properly applied.
• Utilize CSV file uploads for bulk invoice and payment processing within the property management system (e.g., Entrata or similar).
• Use Adobe Acrobat to organize, combine, split, and edit invoice documentation.
• Provide backup support for front desk and phone coverage at the corporate office as needed.

General Requirements:

• Be able to communicate well verbally and in writing with vendors, colleagues, and management.
• Have strong organizational skills, including time management, to handle the substantial data and documents involved in their roles.
• Come in with strong math, accounting, and computer skills, and be familiar with accounting software, spreadsheets, and databases to ensure that you can step right into the position successfully.

Schedule: Monday - Friday 8:30am-5:00pm; with one day a week working from home after training

FRED Benefit:

• Competitive base hourly rate with bonus incentives.
• Comprehensive health, dental, vision, disability, and life insurance coverage.
• 401(k) plan with company match and immediate vesting.
• Health Savings Account (HSA) option with $1,000 annual employer contribution.
• Paid time off, vacation days, and 14 paid holidays.
• Paid Medical Leave & Parental Bonding Leave.
• Rent discount: 20% for Full-Time employees on all market rate apartments.
• Daycare discount: 10% discount with The Leaning Experience daycare centers.
• Paid training & development opportunities.
• Engaging team-building activities via company-sponsored outings, events, and charitable initiatives.

Learn more about us here:

Careers at FRED - https://youtu.be/11_Zvp3cciU

This employer participates in E-Verify. Equal Opportunity Employer.