Accounts Payable Specialist

Fiduciary Real Estate Development; Milwaukee (WI); Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health insurance

401(k) plan

Paid time off

Paid holidays

Rent discount

Daycare discount

Training opportunities

Job summary

Fiduciary Real Estate Development is seeking an Accounts Payable Specialist for our downtown Milwaukee corporate office. You will handle vendor invoices, maintain the AP workflow, and support utility invoicing with cross-team collaboration.

The role offers a hybrid schedule (Mon-Fri, 8:30am-5:00pm, one day per week from home after training) and a comprehensive benefits package. Join a company with 40+ years in real estate development and property management.

Qualifications

• Strong math and accounting skills.
• Experience with accounting software and Excel.
• Ability to communicate effectively with vendors and internal teams.

Responsibilities

• Enter and code vendor invoices accurately in the AP system.
• Maintain AP email inbox and respond to internal teams and vendors.
• Manage utility invoicing and allocate to correct properties and ledgers.

Skills

Vendor invoicing

Data entry

Communication skills

Excel skills

Mathematical aptitude

Education

Associate degree in accounting

Tools

Accounting software

Job description

Are you organized, detail-oriented, and skilled at building strong working relationships across teams? If this sounds like you, apply today for our Accounts Payable Specialist position in our state-of-the-art corporate office in downtown Milwaukee!

With over 40 years of experience in real estate development and property management, Fiduciary Real Estate Development continues to expand its footprint. We have more than 38 communities across Wisconsin, Illinois, and North Carolina—and with numerous projects underway, we offer exceptional opportunities to grow and advance your career with us.

Key Responsibilities

• Receive and enter vendor invoices into the Accounts Payable workflow system, ensuring accurate property and GL coding.
• Maintain and monitor the Accounts Payable email inbox, ensuring timely responses to internal teams and vendors.
• Manage utility invoicing, including research, proper coding, and coordination with property teams.
• Process utility bill-backs to resident ledgers in accordance with property management practices.
• Monitor invoice approval status and actively follow up with property managers to ensure timely approvals and avoid late fees.
• Generate check runs, ensuring checks are printed accurately and remittances match supporting documentation.
• Assist in transitioning vendors from check payments to ACH by collecting and maintaining vendor ACH information.
• Work directly with vendors to resolve billing discrepancies, research outstanding balances, and ensure credit memos are properly applied.
• Utilize CSV file uploads for bulk invoice and payment processing within the property management system (e.g., Entrata or similar).
• Use Adobe Acrobat to organize, combine, split, and edit invoice documentation.
• Provide backup support for front desk and phone coverage at the corporate office as needed.

General Requirements

• Be able to communicate well verbally and in writing with vendors, colleagues, and management.
• Have strong organizational skills, including time management, to handle the substantial data and documents involved in their roles.
• Come in with strong math, accounting, and computer skills, and be familiar with accounting software, spreadsheets, and databases to ensure that you can step right into the position successfully.

Schedule

Monday - Friday 8:30am-5:00pm; with one day a week working from home after training

The FRED Benefit

• Competitive base hourly rate with bonus incentives.
• Comprehensive health, dental, vision, disability, and life insurance coverage.
• 401(k) plan with company match and immediate vesting.
• Health Savings Account (HSA) option with $1,000 annual employer contribution.
• Paid time off, vacation days, and 14 paid holidays.
• Paid Medical Leave & Parental Bonding Leave.
• Rent discount: 20% for Full-Time employees on all market rate apartments.
• Daycare discount: 10% discount with The Leaning Experience daycare centers.
• Paid training & development opportunities.
• Engaging team-building activities via company-sponsored outings, events, and charitable initiatives.

Learn More About Us Here

Careers at FRED - https://youtu.be/11_Zvp3cciU

• This employer participates in E-Verify. Equal Opportunity Employer.