Accounts Payable Specialist — Hybrid, High-Volume AP

Allia Health Group; Houston (TX); Hybrid; USD 75,000 - 91,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

401(k) with company match

Paid time off and holidays

Job summary

Allia Health Group is seeking an Accounts Payable Specialist to manage outgoing payments and the full AP cycle across its brands from invoice review to reconciliation. Reporting to the Accounting Manager, you will maintain vendor relationships, ensure internal controls, and support month-end close in a fast-paced, hybrid Houston environment.

The ideal candidate has 3+ years in AP, strong knowledge of GAAP, and experience with QuickBooks, NetSuite, or SAP.

Qualifications

• Education: Bachelor's degree in Accounting, Finance, or related field.
• Experience: 3+ years as Accounts Payable Specialist or similar role with vendor management, invoice processing, check runs, and ACH payments.
• Units of Measure: Strong understanding of pallets, cases, boxes, and individual units.
• Matching: Review invoices and correctly match quantities and pricing to POs and receipts.
• Inventory Coding: Experience with inventory coding and identifying billing discrepancies.
• Three-Way Matching: Familiarity with PO, receipt, and vendor bill matching.
• Soft Skills: Team player, able to work independently in a fast-paced environment.
• Volume: Experience handling high-volume accounting transactions.
• Systems: Proficiency in QuickBooks, NetSuite, or SAP.
• Technical Knowledge: Working knowledge of GAAP and internal controls.
• Attention to Detail: High attention to detail and organizational skills.

Responsibilities

• Review and verify vendor invoices for accuracy, approval, and proper coding.
• Review and approve employee expense reimbursements (Concur).
• Review contracts for purchase orders and non-purchase orders.
• Coordinate tasks and responses in the shared AP inbox.
• Perform three-way matching of purchase orders, receiving documents, and invoices.
• Enter and maintain invoice records in the accounting/ERP system.
• Process payments via check, ACH, and wire transfer according to schedule.
• Investigate and resolve discrepancies with vendors and internal teams.
• Maintain strong vendor relationships and respond to inquiries.
• Reconcile AP ledger and support month-end close and audits.
• Follow GAAP and internal control procedures to protect funds.

Skills

Attention to Detail

Vendor management

Three-Way Matching

GAAP knowledge

Time management

Team player

Multi-entity experience

Education

Bachelor's degree in Accounting/Finance

Tools

QuickBooks

NetSuite

SAP

Job description

Allia Health Group is seeking an Accounts Payable Specialist to manage outgoing payments and the full AP cycle across its brands from invoice review to reconciliation. Reporting to the Accounting Manager, you will maintain vendor relationships, ensure internal controls, and support month-end close in a fast-paced, hybrid Houston environment.

The ideal candidate has 3+ years in AP, strong knowledge of GAAP, and experience with QuickBooks, NetSuite, or SAP.