Accounts Payable Specialist | Hybrid & Growth Opportunities

Parkhill; Idalou (TX); On-site; USD 28,000 - 39,000; Full time

Benefits offered by this job

Hybrid work options

Paid holidays

401k employer match

Professional development opportunities

Job summary

Parkhill is seeking an Accounts Payable Specialist in Idalou, TX to manage full-cycle vendor billing and subconsultant invoices across multiple job sites. You will ensure accurate cost coding and lien waiver processing while maintaining high transaction accuracy and strong vendor relations.

Responsibilities include invoice entry, approvals coordination, reconciliations, and contributing to month-end close. A 2+ year background in AP with Excel proficiency is preferred, along with ERP experience.

Qualifications

• Associate degree preferred; equivalent relevant experience may be considered.
• Two+ years accounts payable or related accounting experience preferred.
• Experience processing high volumes of invoices and managing multiple priorities in a deadline-driven environment.
• Working knowledge of invoice processing, vendor account reconciliation, payment procedures, and basic accounting principles.
• Strong attention to detail and ability to identify and resolve discrepancies.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Strong organizational, communication, and customer service skills.
• Ability to collaborate effectively with vendors, project teams, and accounting personnel.
• Experience with accounting or ERP systems preferred.
• Experience with project-based accounting, including project and phase coding, consultant invoices, or subcontractor payments, preferred.

Responsibilities

• Processes vendor, consultant, and subcontractor invoices accurately and in accordance with established procedures and approval requirements.
• Reviews invoices for accuracy, completeness, appropriate documentation, and proper general ledger, project, and phase coding.
• Enters invoices and related financial information into the accounting system and maintains accurate accounts payable records.
• Coordinates invoice approvals with project teams, Project Accountants, and other internal stakeholders to support timely processing and payment.
• Reconciles vendor statements, researches discrepancies, and resolves outstanding invoice and payment issues.
• Responds to vendor, consultant, and subcontractor inquiries regarding invoice status, payment timing, and account discrepancies.
• Maintains vendor records and supporting documentation, including tax forms, banking information, lien waivers, and certificates of insurance when applicable.
• Assists with payment processing, including preparing payment runs and reviewing invoices for payment readiness.
• Supports month-end and year-end close activities by reviewing outstanding invoices, identifying accrual needs, and providing requested documentation.
• Maintains organized records and follows established accounts payable policies, internal controls, and documentation requirements.
• Identifies invoice processing issues and recommends opportunities to improve accuracy, efficiency, and workflow consistency.
• Other duties as assigned

Skills

Attention to detail

Communication

Organizational skills

Customer service

Team collaboration

Education

Associate degree in Accounting/Finance/Business

Tools

Excel

ERP systems

Accounting software

Job description

Parkhill is seeking an Accounts Payable Specialist in Idalou, TX to manage full-cycle vendor billing and subconsultant invoices across multiple job sites. You will ensure accurate cost coding and lien waiver processing while maintaining high transaction accuracy and strong vendor relations.

Responsibilities include invoice entry, approvals coordination, reconciliations, and contributing to month-end close. A 2+ year background in AP with Excel proficiency is preferred, along with ERP experience.