Accounts Payable Specialist — Growth & Impact (Kent, OH)

Aston Carter; Kent (OH); On-site; USD 37,000 - 41,000; Part time

Benefits offered by this job

Medical, dental & vision coverage

401(k) Retirement Plan

Transportation benefits

Paid time off

Job summary

Aston Carter is seeking an Accounts Payable Specialist to manage day-to-day accounts payable activities, including invoice processing, payments, and reconciliation, while supporting broader accounting functions. This in-office, contract role located in Kent, OH offers exposure to ERP systems, AP automation tools where available, and cross-team collaboration to improve processes.

You will handle three-way matching, vendor payments, ACH processing, and assist with month-end close and accounts

Qualifications

• 35 years of accounting experience, preferably in a manufacturing environment.
• Hands-on experience with accounts payable, including invoice processing and payment execution.
• Proficiency in ERP systems for entering invoices, posting transactions, and generating reports.
• Experience with ACH payment processing and check disbursement procedures.
• Strong understanding of accounts payable workflows, including three-way match between purchase orders, receiving documents, and invoices.
• Solid understanding of accounting principles, including GAAP, and relevant regulations.
• Advanced proficiency in Microsoft Office, particularly Excel, for data analysis and reporting.
• Strong attention to detail with a high level of accuracy in data entry and financial records.
• Ability to manage multiple priorities, meet deadlines, and work independently with minimal supervision.
• Excellent communication skills and the ability to collaborate effectively across teams.

Responsibilities

• Match purchase orders, receiving documents, and invoices, ensuring accuracy and completeness before processing payments.
• Obtain appropriate approvals for payment in accordance with company policies and internal controls.
• Accurately enter vendor invoices and related data into the ERP system in a timely manner.
• Process, print, and distribute checks, ensuring all required signatures are obtained prior to disbursement.
• Generate ACH bulk payments, verify payment details, and record all related transactions in the ERP system.
• Manage and track sales tax information to support accurate quarterly filings.
• Assist with month-end close activities, including preparing journal entries and performing account reconciliations.
• Support accounts receivable activities such as preparing customer invoices, assisting with collections, and reporting on assigned accounts.
• Prepare and distribute incoming and outgoing financial reports and participate in credit meetings as needed.
• Post cash receipts and sales transactions in the ERP system, ensuring proper coding and timely recording.
• Generate pro forma invoices for prepayment accounts and ensure all related documentation is complete.
• Perform periodic audits of sales orders to verify accuracy, completeness, and alignment with billing and payment records.
• Collaborate with internal teams to resolve discrepancies, improve processes, and support overall accounting efficiency.

Skills

Accounts payable

Invoice processing

Payment execution

ERP system

AP automation tools

GAAP

Excel

Data entry accuracy

Multitasking

Cross-team collaboration

Education

Associate degree in Accounting or Finance

Tools

ERP systems

AP automation tools

Job description

Aston Carter is seeking an Accounts Payable Specialist to manage day-to-day accounts payable activities, including invoice processing, payments, and reconciliation, while supporting broader accounting functions. This in-office, contract role located in Kent, OH offers exposure to ERP systems, AP automation tools where available, and cross-team collaboration to improve processes.

You will handle three-way matching, vendor payments, ACH processing, and assist with month-end close and accounts