Accounts Payable Specialist - Contract-to-Hire

Aston Carter; Gardnerville (NV); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Medical benefits

Dental & vision

401(k) retirement plan

Paid time off

Job summary

Aston Carter is seeking an Accounts Payable Clerk I for a contract-to-hire role based in Gardnerville, NV. The position involves processing invoices, purchase orders, and payroll-related transactions while ensuring accuracy and confidentiality.

You will review invoices, code accounts, and reconcile payments, collaborating with internal teams and vendors to resolve discrepancies and timely payments. This onsite role offers growth within the finance function.

Qualifications

• At least 1 year of accounts payable experience.
• Working knowledge of accounting principles related to AP and AR.
• Ability to accurately process invoices, checks, and other AP transactions.
• Understanding of accruals and prepaid expenses.
• Experience with invoices, purchase orders, and receiving records.
• Ability to review and verify invoice data for accuracy and completeness.
• Proficiency with a computerized accounts payable system.
• Attention to detail in coding account numbers and distributing costs.
• Ability to identify and resolve invoice errors or discrepancies with departments or vendors.
• Experience handling payroll-related transactions.
• Must possess a valid California or Nevada driver’s license within 30 days of employment.
• Ability to maintain confidentiality of sensitive financial information.

Responsibilities

• Accurately process daily accounting transactions, including purchase orders, invoices, bank deposits, customer payments, and payroll, under direct supervision.
• Receive and classify incoming invoices to ensure accuracy and completeness prior to payment.
• Verify data on invoices, confirm attachments, and reconcile invoices with purchase orders and receiving records.
• Code account numbers for cost distribution and enter information into the AP system.
• Identify and resolve invoice discrepancies in coordination with departments or vendors.
• Prepare and generate checks for vendors and other payees, obtain signatures, and distribute checks.
• Process invoices and purchase orders in accordance with established procedures.
• Organize and maintain AP ledgers, logs, and filing systems for accurate records.
• Process invoices in the range of approximately $250 to $4,000 weekly.
• Maintain confidentiality of all financial and payroll information at all times.
• Collaborate with internal departments and external vendors to ensure timely payments.

Job description

Aston Carter is seeking an Accounts Payable Clerk I for a contract-to-hire role based in Gardnerville, NV. The position involves processing invoices, purchase orders, and payroll-related transactions while ensuring accuracy and confidentiality.

You will review invoices, code accounts, and reconcile payments, collaborating with internal teams and vendors to resolve discrepancies and timely payments. This onsite role offers growth within the finance function.