AP Clerk

Aston Carter; Gardnerville (NV); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Medical benefits

Dental & vision

401(k) plan

Life Insurance

Disability benefits

HSA

Job summary

Aston Carter is seeking an Accounts Payable Clerk to accurately process daily financial transactions, including invoices, purchase orders, and payroll, while protecting confidential information. The role is contract-to-hire and based onsite in Gardnerville, NV.

The ideal candidate has at least 1 year of accounts payable experience, strong data accuracy, and the ability to reconcile invoices with PO/receiving records. Competitive hourly pay and comprehensive benefits are included.

Qualifications

• At least 1 year of experience in accounts payable.
• Working knowledge of accounting principles related to accounts payable and accounts receivable.
• Ability to review and verify invoice data for accuracy and completeness.
• Experience with invoices, purchase orders, and receiving records.
• Proficiency with a computerized accounts payable system.
• Strong attention to detail and accuracy when coding and distributing costs.
• Must possess and maintain a valid California or Nevada drivers license within 30 days of employment.
• Ability to maintain confidentiality of sensitive financial information.

Responsibilities

• Accurately process daily accounting transactions, including purchase orders, invoices, bank deposits, customer payments, and payroll, under direct supervision.
• Receive and classify incoming invoices to ensure accuracy and completeness prior to payment.
• Verify data on invoices, confirm attachments, and reconcile invoices with purchase orders and receiving records.
• Code account numbers for proper cost distribution and enter data into the accounts payable system.
• Identify and correct invoice errors, notify departments or vendors, and initiate corrective actions.
• Prepare and generate checks for vendors and other payees, obtain signatures, and distribute checks.
• Process purchase orders and distribute documents in accordance with procedures.
• Maintain accounts payable ledgers, logs, and filing systems for accuracy.
• Process invoices in the range of approximately $250 to $4,000 weekly.

Skills

Accounts payable

Data entry

Invoice processing

Reconciliation

Payroll processing

Confidentiality

Driver's license

PO/receiving knowledge

Vendor communication

Job description

Job Title: Accounts Payable Clerk

Job Description

The Accounts Payable Clerk I accurately processes daily accounting transactions, including purchase orders, invoices, bank deposits, customer payments, and payroll, while maintaining strict confidentiality of all privileged information. This role supports the finance function by ensuring invoices are properly reviewed, coded, reconciled, and paid in a timely and accurate manner, and by maintaining organized accounts payable records in accordance with established procedures.

Responsibilities

• Accurately process daily accounting transactions, including purchase orders, invoices, bank deposits, customer payments, and payroll, under direct supervision.
• Receive and classify incoming invoices to ensure accuracy and completeness prior to payment.
• Verify data on invoices, confirm appropriate attachments are included, and reconcile invoices with purchase orders and receiving records.
• Code account numbers for the proper distribution of costs and enter information into the computerized accounts payable system.
• Examine documents and invoices for errors or discrepancies, notify departments or vendors of issues, and initiate corrective actions.
• Prepare and generate checks for vendors and other payees, obtain required signatures, and sort checks for distribution.
• Receive, review, prepare, and distribute purchase orders in accordance with established procedures.
• Organize and maintain accounts payable ledgers, logs, and filing systems to ensure accurate and accessible records.
• Process invoices in the range of approximately $250 to $4,000 on a weekly basis.
• Maintain confidentiality of all financial and payroll information at all times.
• Collaborate with internal departments and external vendors to resolve invoice issues and ensure timely payments.

Essential Skills

• At least 1 year of experience in accounts payable.
• Working knowledge of accounting principles related to accounts payable and accounts receivable.
• Ability to accurately process invoices, checks, and other accounts payable transactions.
• Understanding of the difference between accruals and prepaid expenses.
• Experience working with invoices, purchase orders, and receiving records.
• Ability to review and verify invoice data for accuracy and completeness.
• Proficiency in using a computerized accounts payable system.
• Attention to detail and accuracy when coding account numbers and distributing costs.
• Ability to identify and resolve invoice errors or discrepancies in coordination with departments or vendors.
• Experience handling payroll-related transactions.
• Must possess and maintain a valid California or Nevada drivers license or be capable of obtaining one within 30 days of employment.
• Ability to maintain confidentiality of sensitive financial and payroll information.

Job Type & Location

This is a Contract to Hire position based out of Gardnerville, NV.

Pay and Benefits

The pay range for this position is $25.00 - $30.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract to Hire position based out of Gardnerville, NV.

Application Deadline

This position is anticipated to close on Nov 5, 2026.

Workplace Type

This is a fully onsite position in Gardnerville,NV.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] ([e-mail]) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.