Accounts Payable Specialist - 3-Way Match & ERP

Aston Carter; Carlisle (Cumberland County); Presencial; USD 28.000 - 32.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical, dental & vision

401(k) Retirement Plan

Paid time off

Descripción de la vacante

Aston Carter is seeking an Accounts Payable Clerk to support day-to-day AP functions in a fully on-site Carlisle, PA office. You will receive, review, post, and process vendor invoices, perform 3-way matches, and maintain accurate vendor records within a large ERP system.

Responsibilities include reviewing invoices for accuracy, following up on missing documentation, and ensuring timely payments. Strong Excel and ERP proficiency required; 2+ years in AP invoicing is essential.

Formación

• Minimum of 2+ years invoicing experience in an accounts payable environment.
• Minimum of 2+ years of reviewing vendor statements and reconciling accounts.
• Minimum of 2+ years of matching invoices to purchase orders using a 3-way match process.
• Hands‑on experience in accounts payable operations, including invoice processing and payment preparation.
• Ability to work confidently within spreadsheets in Microsoft Excel for tracking and reconciling data.
• Proficiency using a large-scale ERP system such as SAP, Oracle, Workday, NetSuite, Infor, M365, or SAGE.
• Strong attention to detail and accuracy when reviewing and entering financial data.

Responsabilidades

• Receive, sort, and scan incoming vendor invoices and related documentation.
• Review invoices for accuracy, completeness, and proper authorization before processing.
• Perform 3-way match of invoices to purchase orders and receiving documents to ensure correct quantities, pricing, and terms.
• Post and process invoices in the accounting system and large-scale ERP platform in a timely and accurate manner.
• Review vendor statements regularly to identify missing or outstanding invoices and reconcile accounts.
• Research and resolve discrepancies between invoices, purchase orders, receipts, and vendor statements.
• Follow up on missing invoices, approvals, or supporting documentation to ensure prompt payment and accurate records.
• Maintain accurate and up-to-date vendor records, including contact information and account details.
• Work within Excel spreadsheets to track, analyze, and reconcile accounts payable data as needed.
• Handle general administrative and clerical tasks related to accounts payable, including mail service, scanning, and document organization.
• Support the broader accounts payable and accounting team with invoice processing, data entry, and administrative support.
• Contribute to efficient mailroom and document flow processes to support timely invoice handling and posting.

Conocimientos

Invoicing experience

3-way match experience

Excel proficiency

ERP familiarity

Herramientas

SAP

Oracle

Workday

NetSuite

Infor

Microsoft 365

SAGE

Descripción del empleo

Aston Carter is seeking an Accounts Payable Clerk to support day-to-day AP functions in a fully on-site Carlisle, PA office. You will receive, review, post, and process vendor invoices, perform 3-way matches, and maintain accurate vendor records within a large ERP system.

Responsibilities include reviewing invoices for accuracy, following up on missing documentation, and ensuring timely payments. Strong Excel and ERP proficiency required; 2+ years in AP invoicing is essential.