Accounts payable specialist

PeopleShare by PROMAN; Westminster (MD); On-site; USD 52,000 - 68,000; Full time

Job summary

PeopleShare by PROMAN is seeking an Accounts Payable Specialist to manage full-cycle AP in a fast-paced environment. You will process invoices, credits, T&E reports, and payment requests while maintaining vendor records and ensuring accuracy.

The ideal candidate is accurate, organized, and responsive, with a focus on continuous process improvement and strong communication with internal teams and external vendors.

Qualifications

• Accounts payable, accounting support, or high-volume transaction-processing experience preferred.
• Experience with an ERP or accounting system; SAP experience preferred.
• Strong data-entry, reconciliation, analytical, and organizational skills.
• Ability to manage competing priorities and meet deadlines with consistent accuracy.
• Clear written and verbal communication skills and a service-oriented approach.
• Sound judgment when handling confidential tax, vendor, and banking information.

Responsibilities

• Process, verify, and electronically file invoices, credits, T&E reports, and other payment requests in SAP with speed and accuracy.
• Establish new business partner accounts and update existing accounts after obtaining the appropriate tax and banking documentation.
• Review vendor statements and reconcile vendor accounts, researching and resolving discrepancies promptly.
• Follow up with internal and external contacts to collect information needed for timely invoice processing.
• Perform payment runs through established accounting and banking systems while following approval and compliance requirements.
• Respond professionally to questions from internal customers, external customers, and vendors by phone and email.
• Maintain accurate, organized records and protect confidential financial and banking information.
• Identify opportunities to improve accounts payable workflows, controls, and service levels.

Skills

Data entry

Reconciliation

Analytical skills

Organizational skills

Communication skills

Tools

SAP

ERP systems

Job description

The Accounts Payable Specialist manages the full-cycle accounts payable process in a fast-paced, high-volume environment. This role processes invoices, credits, travel and expense reports, and payment requests; maintains accurate vendor records; reconciles accounts; executes payment runs; and works with internal teams and external vendors to resolve discrepancies. The ideal candidate is accurate, organized, responsive, and focused on continuous process improvement.

KEY RESPONSIBILITIES

• Process, verify, and electronically file invoices, credits, T&E reports, and other payment requests in SAP with speed and accuracy.
• Establish new business partner accounts and update existing accounts after obtaining the appropriate tax and banking documentation.
• Review vendor statements and reconcile vendor accounts, researching and resolving discrepancies promptly.
• Follow up with internal and external contacts to collect information needed for timely invoice processing.
• Perform payment runs through established accounting and banking systems while following approval and compliance requirements.
• Respond professionally to questions from internal customers, external customers, and vendors by phone and email.
• Maintain accurate, organized records and protect confidential financial and banking information.
• Identify opportunities to improve accounts payable workflows, controls, and service levels.

QUALIFICATIONS

• Accounts payable, accounting support, or high-volume transaction-processing experience preferred.
• Experience with an ERP or accounting system; SAP experience preferred.
• Strong data-entry, reconciliation, analytical, and organizational skills.
• Ability to manage competing priorities and meet deadlines with consistent accuracy.
• Clear written and verbal communication skills and a service-oriented approach.
• Sound judgment when handling confidential tax, vendor, and banking information.