Sr. Accounts Payable Specialist

Dairy Farmers of America, Inc.; Kansas City, Northern (KS, KY); Hybrid; USD 52,000 - 70,000; Full time

Job summary

Dairy Farmers of America, Inc. is seeking an Accounts Payable professional to perform routine and complex AP tasks under limited supervision. You will process invoices, research issues, and ensure timely disbursements while maintaining strong relationships with vendors and internal teams.

The role requires 2–5 years in AP, knowledge of SAP, and proficiency with Microsoft Office. Strong analytical skills and attention to detail are essential to succeed in this position.

Qualifications

• High school diploma or equivalent required.
• Undergraduate degree in accounting/finance preferred.
• 2–5 years of accounts payable disbursement experience or related work experience.
• Experience in a shared services environment preferred, SAP experience is a plus.

Responsibilities

• Generate and release accounts payable disbursements accurately and timely.
• Analyze and research vendor payment issues and missing invoices.
• Identify and process invoice and payment corrections.
• Review and guide SAP exception processing records.
• Manage helpdesk emails within five days.
• Research stop payments and replacement payments as needed.
• Collaborate with cross functional teams on complex invoicing issues.
• Build and maintain internal and external relationships in own area of responsibility.
• Provide guidance to plant/location personnel on AP processes.

Skills

Accounts payable

Analytical skills

Attention to detail

Communication

Customer service

Problem solving

Teamwork

Independent work

English proficiency

Education

High school diploma or equivalent

Bachelor’s degree in accounting/finance preferred

Tools

SAP

Microsoft Office

Job description

Under limited supervision, perform routine as well as complex accounts payable tasks to ensure daily/periodic accounting transactions are recorded and maintained on a timely and accurate basis. Perform duties necessary for clearing exceptions, preventing invoices for payment. Ensure timely and accurate processing of invoices. Demonstrate broad knowledge of operational procedures and tools obtained through work experience. Assist and train newer employees. Problems resolved by this level are typically not routine and require analysis to understand.

Duties and Responsibilities

• Generate and release accounts payable disbursements accurately and timely according to daily payment schedule and payment types
• Analyze and research vendor payment issues, missing invoices, and related questions; propose solutions where needed
• Identify, review, analyze, and correctly process invoice and payment corrections
• Review, analyze, clear, and/or provide guidance to AP specialists for SAP exception processing records flagged in the SAP workflow
• Manage, resolve, and provide guidance for emails received in helpdesk mailbox within five days
• Research and request stop payments and generate replacement payments as needed
• Research, monitor, and clear invoices blocked for payment by working with process partners
• Effectively build and manage internal and external client relationships within own area of responsibility
• Provide guidance and assistance to plant/location personnel to increase their understanding and efficiencies about AP processes
• Produce and communicate detailed content, such as vendor payment histories to reconcile with vendors or PO details of receipts and related invoices, for discussion with cross functional teams to provide solutions to complex invoicing issues. This could include vendor specific billing or payment application requirements or business unit needs regarding specific material/PO invoice matching and processing issues
• Work closely with AP leadership to communicate early and often on issues and day-to-day operations
• The requirements herein are intended to describe the general nature and level of work performed by employee, but is not a complete list of responsibilities, duties, and skills required.Other duties may be assigned as required

Education and Experience

• High school diploma or equivalent
• Undergraduate degree in accounting, finance, or related field preferred
• 2 to 5 years of accounts payable disbursement experience or related work experience
• Experience working in a shared services environment, using SAP preferred

Knowledge, Skills, and Abilities

• Proficient knowledge of accounts payable concepts and practices
• Knowledge of and skill with Microsoft Office Suite and company computer systems
• Analytical skills
• Able to adapt to change in the process of continuous improvement
• Able to work independently and as part of a team
• Able to demonstrate customer service skills in a courteous, professional, and helpful manner
• Able to communicate clearly and effectively, both verbally and written
• Able to interact positively and work effectively with others (interpersonal skills)
• Able to demonstrate research and problem-solving skills
• Able to take initiative in performing job and seek increased responsibilities
• Able to demonstrate attention to detail and accuracy
• Able to work under minimal supervision and direction
• Must be able to read, write and speak English

An Equal Opportunity Employer including Disabled/Veterans