Accounts Payable Specialist

Vaco; Irvine (CA); On-site; USD 50,000 - 70,000; Full time

Job summary

A staffing agency in California is seeking an Accounts Payable Specialist to manage the accounts payable process. Responsibilities include processing high-volume invoices, handling vendor relations, and ensuring compliance with company policies. The ideal candidate has at least 3 years of relevant experience and strong skills in accounting software, communication, and attention to detail. This role offers an opportunity to enhance financial operations in a dynamic environment.

Qualifications

• Minimum of 3 years of experience in accounts payable.
• Strong background in Accounts Receivable Processing (ARP).
• Proficiency in accounting software and Microsoft Office Suite.

Responsibilities

• Review, verify, and process invoices and expense reports.
• Prepare and execute payments via checks and ACH.
• Maintain positive relationships with vendors.

Skills

Accounts Payable Processing

Vendor Management

Attention to Detail

Problem-Solving

Communication Skills

Education

Associate’s degree in Accounting or Finance

Tools

Microsoft Excel

ERP systems (e.g., SAP, Oracle)

Job description

Job Description:

As an Accounts Payable Specialist, you will be responsible for managing the end-to-end accounts payable process, ensuring timely and accurate processing of invoices, and maintaining strong vendor relationships. The ideal candidate will have significant experience with Accounts Receivable Processing (ARP) and a proven track record in handling high-volume transactions.

Key Responsibilities:

• Invoice Processing: Review, verify, and process a high volume of invoices and expense reports in accordance with company policies and procedures.
• Payment Processing: Prepare and execute payments via checks, ACH, and other methods, ensuring timely and accurate disbursement of funds.
• Vendor Management: Maintain positive relationships with vendors, addressing and resolving any issues or discrepancies related to invoices or payments.
• Reconciliation: Perform regular reconciliation of accounts payable transactions and vendor statements, investigating and resolving any discrepancies.
• Compliance: Ensure compliance with internal controls, company policies, and regulatory requirements.
• Reporting: Assist in the preparation of reports and summaries for management, including aging reports and expense analysis.
• Collaboration: Work closely with other departments to support financial operations and resolve any issues related to accounts payable.

Qualifications:

• Experience: Minimum of 3 years of experience in accounts payable, with a strong background in Accounts Receivable Processing (ARP).
• Education: Associate’s degree in Accounting, Finance, or a related field preferred. Relevant certifications are a plus.
• Skills: Proficiency in accounting software and Microsoft Office Suite, particularly Excel. Experience with ERP systems (e.g., SAP, Oracle) is highly desirable.
• Attention to Detail: Strong analytical skills with a keen attention to detail and accuracy in handling financial transactions.
• Communication: Excellent communication skills, both written and verbal, with the ability to interact effectively with vendors and internal stakeholders.
• Organizational Skills: Ability to manage multiple tasks and prioritize work in a fast-paced environment.
• Problem-Solving: Strong problem-solving skills with a proactive approach to identifying and addressing issues.