AP Specialist

Ledgent-Finance-; San Diego (CA); On-site; USD 68,000 - 83,000; Full time

Job summary

The Accounts Payable Specialist role oversees end-to-end accounts payable operations, ensuring transactions are processed accurately, efficiently, and in line with internal controls.

This position collaborates with vendors and internal departments, contributes to period-end accounting activities, and supports continuous improvement initiatives for AP performance and effectiveness.

Responsibilities

• Administer end-to-end accounts payable cycle including invoice review, approvals, coding, and entry into the financial system
• Execute month-end accounts payable closing activities and ensure reconciled records
• Investigate and resolve payment issues, invoice discrepancies, and vendor inquiries
• Audit and process employee expenses and corporate card transactions in SAP Concur
• Maintain and support SAP Concur functionality and assist with process administration
• Coordinate payment processing activities including ACH, wire transfers, checks across units
• Provide documentation and transaction support for audits
• Recommend process improvements to enhance accuracy and efficiency

Job description

Salary: USD75000 - USD75000 per year

Accounts Payable Specialist

Position Summary

The Accounts Payable Specialist oversees end-to-end accounts payable operations, ensuring transactions are processed accurately, efficiently, and in accordance with established financial procedures and internal control standards. This position collaborates closely with vendors and internal departments, contributes to period-end accounting activities, and supports continuous improvement initiatives designed to optimize Accounts Payable performance and effectiveness.

Essential Duties and Functions

• Administer the complete accounts payable cycle, including invoice review, approval coordination, account coding, and entry into the financial system. Verify that all invoices contain appropriate supporting documentation and meet processing requirements.
• Execute month-end accounts payable closing activities, ensuring financial records are complete and reconciled within required timelines.
• Investigate and resolve payment-related issues, invoice discrepancies, and vendor concerns while serving as a primary contact for accounts payable inquiries.
• Audit and process employee expense submissions and corporate card transactions within SAP Concur, ensuring adherence to expense guidelines and accurate financial reporting.
• Maintain and support SAP Concur functionality, addressing user questions, troubleshooting system issues, and assisting with process administration.
• Coordinate payment processing activities, including check runs for multiple business units, while ensuring all required approvals and authorizations are secured.
• Initiate and process various payment methods, including ACH transactions, wire transfers, bank payments, and checks to meet established payment schedules.
• Provide documentation and transaction support for internal and external audits related to accounts payable operations.
• Evaluate existing accounts payable workflows and recommend process enhancements that improve accuracy, efficiency, and control effectiveness.
• Create, update, and maintain documented procedures, policies, and workflow standards for accounts payable activities while ensuring compliance with applicable regulations and organizational requirements.
• Carry out other related responsibilities and special projects as assigned.

Qualifications and Experience

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related discipline; equivalent professional experience may be considered in lieu of formal education.
• Minimum of seven years of progressively responsible experience in accounts payable, preferably supporting multiple entities, divisions, or locations.
• Demonstrated knowledge of accounts payable operations, financial controls, and transaction processing best practices.
• Hands‑on experience utilizing SAP Concur, with familiarity in expense management and invoice processing functions preferred.
• Advanced proficiency with accounting software applications and Microsoft Excel.
• Strong analytical abilities with a proven capacity to identify issues and implement effective solutions.
• Excellent organizational and time-management skills, with the ability to prioritize competing demands in a deadline-driven environment.
• Effective verbal and written communication skills, with the ability to build productive relationships across departments and with external vendors.
• Exceptional attention to detail and commitment to maintaining high levels of accuracy in financial transactions.