Accounts Payable Specialist

Paylocity; Brentwood (MO); On-site; USD 48,000 - 64,000; Full time

Job summary

Paylocity in Brentwood, Missouri is seeking an Accounts Payable Specialist to handle high-volume AP transactions with accuracy and efficiency. You will manage invoices, payments, vendor records, and account inquiries while ensuring deadlines are met in a fast-paced, growing environment.

The ideal candidate is highly organized, detail-oriented, adaptable, and comfortable working with large volumes of data. Proficiency in Microsoft Excel and experience with NetSuite or similar ERP systems are

Qualifications

• 2+ years of accounts payable or related accounting experience.
• Advanced Microsoft Excel skills required.
• Experience with NetSuite or ERP systems preferred.
• Strong attention to detail and ability to meet deadlines.

Responsibilities

• Verify invoices and credits are accurately entered into the accounting system.
• Process invoices via the AP inbox and prioritize workflow.
• Code invoices to general ledger accounts and obtain approvals.
• Enter invoices, credits, and process payments on time.
• Manage payment methods including ACH, checks, and cards.
• Resolve vendor inquiries and discrepancies.

Skills

Attention to detail

Communication

Prioritization

Adaptability

Problem solving

Accounts payable experience

Education

Associate's degree in Accounting or related field

Tools

Microsoft Excel

NetSuite

Job description

Description

The Accounts Payable Specialist is responsible for processing high-volume accounts payable transactions accurately and efficiently. This role manages invoices, payments, vendor records, and account inquiries while ensuring deadlines are met in a fast-paced, growing environment. The ideal candidate is highly organized, detail-oriented, adaptable, and comfortable working with large volumes of data.

Key Responsibilities

• Verify invoices and credits are accurately entered and imported into the accounting system.
• Sort, prioritize, and process invoices received through the accounts payable inbox.
• Code invoices to the appropriate general ledger accounts and confirm required approvals.
• Enter invoices and credits and process payments accurately and on time.
• Manage payment methods, including ACH, checks, and credit card payments.
• Research and resolve vendor and internal inquiries related to invoices, payments, and account discrepancies.
• Collect and maintain new vendor documentation, including W-9 forms.
• Review vendor statements to identify outstanding or missing invoices and follow up on payment status.
• Maintain accurate accounting records, documentation, and reports.
• Provide responsive customer service to vendors and internal departments.
• Support additional accounting projects and process improvement initiatives as needed.

Requirements

• 2+ years of accounts payable or related accounting experience preferred.
• Associate's degree in Accounting, Finance, Business, or a related field preferred; equivalent experience considered.
• High-volume accounts payable processing experience highly preferred.
• Advanced Microsoft Excel skills required.
• Experience with NetSuite or similar ERP/accounting systems preferred.
• Strong attention to detail, accuracy, and follow-through.
• Ability to prioritize multiple responsibilities and meet strict deadlines.
• Strong communication and problem-solving skills.
• Adaptable and comfortable working in a fast-paced, changing environment.
• Reliable, organized, and process-improvement minded.