Accounts Payable Specialist

LHH; Shirley (NY); Hybrid; USD 39,000 - 43,000; Full time

Job summary

LHH Recruitment Solutions seeks an Accounts Payable Representative to support a busy finance team on Long Island. The role involves processing invoices, managing vendor payments, and maintaining accurate vendor records with confidentiality and timeliness.

Training will occur onsite in Shirley, NY with intermittent Melville visits, and the position will primarily operate remotely after training, with occasional on-site check processing support.

Qualifications

• Bachelor's degree in Accounting, Finance, or a related field preferred.
• 1-3 years of Accounts Payable experience required.
• Candidates with 3+ years of AP experience in lieu of a degree will also be considered.
• Strong knowledge of Accounts Payable principles and processes.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Excellent written and verbal communication skills.
• Strong organizational, analytical, and problem-solving abilities.
• High level of accuracy and attention to detail.
• Ability to handle confidential information professionally.
• Flexibility to work overtime as needed.

Responsibilities

• Monitor the Accounts Payable mailbox, prioritizing credit hold and high-priority vendor issues.
• Process vendor invoices, vouchers, postings, and payments accurately and timely.
• Review and process invoices
• Serve as a point of contact for internal employees and vendors regarding invoice processing, approvals, and payment inquiries.
• Process confidential and time-sensitive invoices.
• Process Concur direct deposit and Diners Club payments, reimbursement checks, and employee expense reports.
• Prepare and process annual 1099 filings in accordance with federal tax regulations.
• Assist with account reconciliations and payment-related research.
• Maintain accurate vendor records and supporting documentation.
• Support additional accounting and administrative projects as assigned by management.

Skills

Accounts Payable experience

Communication skills

Attention to detail

Organizational skills

Analytical skills

Problem solving

Confidential information handling

Overtime flexibility

Education

Bachelor's degree in Accounting, Finance, or related field

3+ years AP experience in lieu of degree considered

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

LHH Recruitment Solutions is seeking an Accounts Payable Representative to work for a great organization on Long Island.

Position Overview

Our client is seeking an Accounts Payable Representative to support a busy and growing finance team.

The Accounts Payable Representative is responsible for processing invoices, managing vendor payments, maintaining vendor accounts, and ensuring compliance with company policies and procedures. This role requires strong attention to detail, excellent communication skills, and the ability to manage time-sensitive and confidential information.

Key Responsibilities

• Monitor the Accounts Payable mailbox, prioritizing credit hold and high-priority vendor issues.
• Process vendor invoices, vouchers, postings, and payments accurately and timely.
• Review and process invoices
• Serve as a point of contact for internal employees and vendors regarding invoice processing, approvals, and payment inquiries.
• Process confidential and time-sensitive invoices.
• Process Concur direct deposit and Diners Club payments, reimbursement checks, and employee expense reports.
• Prepare and process annual 1099 filings in accordance with federal tax regulations.
• Assist with account reconciliations and payment-related research.
• Maintain accurate vendor records and supporting documentation.
• Support additional accounting and administrative projects as assigned by management.

Qualifications

• Bachelor's degree in Accounting, Finance, or a related field preferred.
• 1-3 years of Accounts Payable experience required.
• Candidates with 3+ years of AP experience in lieu of a degree will also be considered.
• Strong knowledge of Accounts Payable principles and processes.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Excellent written and verbal communication skills.
• Strong organizational, analytical, and problem-solving abilities.
• High level of accuracy and attention to detail.
• Ability to handle confidential information professionally.
• Flexibility to work overtime as needed.

Why Consider This Opportunity?

• Opportunity to join a stable organization during a period of growth and process improvement.
• Potential for temp-to-perm conversion based on performance.
• Hands-on exposure to AP operations, vendor management, expense reporting, and payment processing.
• Opportunity to transition into a long-term role with an upcoming retirement creating future hiring needs.

Location & Schedule

• Training Period: Must be available to train onsite in Shirley, NY Monday, Tuesday, Thursday, and Friday for approximately 1-2 weeks. Wednesdays will be spent in the Melville, NY office.
• Post-Training: Position will primarily work remotely, with Wednesdays in Melville to support check processing.
• Candidates must have a reliable commute to both Shirley and Melville.

Pay = $28-30hr temp. $29-31hr on a perm basis. (based on experience)

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

The California Fair Chance Act

Los Angeles City Fair Chance Ordinance

Los Angeles County Fair Chance Ordinance for Employers