Accounts Payable Specialist

LHH; San Diego (CA); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Health insurance

401(k) plan with employer match

Paid time off

Dental, vision

Job summary

LHH is partnering with a well-established construction company in San Diego to recruit an Accounts Payable Specialist. This role supports the daily AP operations, processes invoices, maintains vendor records, and ensures compliance with internal controls while working closely with a small accounting team.

The ideal candidate has 2+ years in AP, strong Excel and QuickBooks skills, and the ability to handle confidential financial information with discretion.

Qualifications

• 2+ years in accounts payable or related finance roles.
• Experience with vendor setup and W-9 collection.
• Experience in construction/logistics or project-based environments preferred.
• Proficiency with Excel and QuickBooks.
• Ability to maintain confidentiality and handle sensitive financial information.

Responsibilities

• Process and enter vendor invoices accurately and efficiently.
• Review invoices for proper coding, approvals, supporting documentation, and compliance with company procedures.
• Match invoices to purchase orders, packing slips, receipts, and other supporting documents as needed.
• Maintain accurate vendor records and assist with new vendor setup, including collection of W-9 forms and related documentation.
• Reconcile vendor statements and investigate outstanding balances, missing invoices, or payment discrepancies.
• Prepare and organize invoice batches and supporting documents for payment processing.
• Maintain organized filing systems for open and paid invoices, both electronically and physically.
• Research and resolve invoice, vendor, and payment-related issues in a timely manner.
• Assist with coding and classification of transactions to appropriate general ledger accounts and cost centers.
• Support account reconciliations and month-end close activities as requested by management.
• Maintain compliance with internal controls, accounting policies, and audit requirements.
• Respond professionally to inquiries from vendors and internal departments.
• Help with special projects, reporting requests, and other accounting or administrative duties as assigned.

Skills

Vendor management

Detail oriented

Time management

Communication

Tools

Microsoft Excel

QuickBooks

Job description

LHH is partnering with a well-established construction company to identify a detail-oriented Accounts Payable Specialist to join their small cohesive accounting team. This position is ideal for someone who enjoys managing vendor relationships, processing invoices, and ensuring financial transactions are completed accurately and on time. The successful candidate will play a key role in supporting day-to-day accounts payable operations while contributing to the overall efficiency and accuracy of the accounting department.

Responsibilities of this AP Specialist include:

• Process and enter vendor invoices accurately and efficiently.
• Review invoices for proper coding, approvals, supporting documentation, and compliance with company procedures.
• Match invoices to purchase orders, packing slips, receipts, and other supporting documents as needed.
• Maintain accurate vendor records and assist with new vendor setup, including collection of W-9 forms and related documentation.
• Reconcile vendor statements and investigate outstanding balances, missing invoices, or payment discrepancies.
• Prepare and organize invoice batches and supporting documents for payment processing.
• Maintain organized filing systems for open and paid invoices, both electronically and physically.
• Research and resolve invoice, vendor, and payment-related issues in a timely manner.
• Assist with coding and classification of transactions to appropriate general ledger accounts and cost centers.
• Support account reconciliations and month-end close activities as requested by management.
• Maintain compliance with internal controls, accounting policies, and audit requirements.
• Respond professionally to inquiries from vendors and internal departments.
• Help with special projects, reporting requests, and other accounting or administrative duties as assigned.
• 2+ years of accounts payable, accounting support, bookkeeping, or related finance experience.
• Familiarity with invoice coding, job costing, purchase order matching, and supporting documentation review.
• Experience working within construction, manufacturing, logistics, transportation, or other project-based environments is preferred.
• Proficiency with Microsoft Office including Excel and ideally QuickBooks.
• Strong attention to detail and accurate.
• Ability to maintain confidentiality and handle sensitive financial information with discretion.
• Self-starter with strong problem-solving abilities and the capacity to work independently while also contributing as a collaborative team member.

Benefit offerings include competitive salary with excellent benefits; medical, dental, vision, life insurance, FSA, and 401K plan with employer match. Program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available Paid Time Off, Extended Sick Leave, and Paid Holidays. Employee Discounts and Wellness Programs

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit https://www.lhh.com/us/en/privacy-policy/

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

The California Fair Chance Act

Los Angeles City Fair Chance Ordinance

Los Angeles County Fair Chance Ordinance for Employers