Accounts Payable Specialist

Lee Hecht Harrison Nederland B.V.; Pleasanton (CA); On-site; USD 39,000 - 55,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life Insurance

401(k) Plan

Paid Sick Leave

Holiday Pay

Commuter Benefits

Job summary

LHH Recruitment Solutions is partnering with a growing organization in Pleasanton, CA to identify an experienced Accounts Payable Specialist to manage the full cycle and ensure timely vendor payments.

The role requires 3+ years of AP experience, proficiency with Concur or similar, and ERP experience (Dynamics GP). Benefits include medical, dental, vision, life insurance, and 401(k).

Qualifications

• Minimum of 3 years of accounting and full-cycle accounts payable experience.
• Experience in high-volume invoice processing environments.
• Previous experience with Concur or similar expense management software preferred.
• Experience with Microsoft Dynamics GP or comparable ERP systems preferred.
• Strong Microsoft Excel and Word skills.
• Understanding of accounts payable best practices and accounting principles.
• Experience processing ACH payments, wire transfers, and check payments.
• Strong attention to detail and organizational skills.
• Excellent communication and problem-solving abilities.
• Associate degree in Accounting or related field preferred, or equivalent combination of education and experience.

Responsibilities

• Manage the complete accounts payable process from invoice receipt through payment.
• Review, code, and process vendor invoices within an automated expense management system, ensuring proper approvals and supporting documentation.
• Verify invoice accuracy against purchase orders, contracts, and receiving documentation.
• Research and resolve invoice discrepancies, payment issues, and vendor inquiries promptly.
• Prepare and process vendor payments, including ACH transactions, wire transfers, and check runs.
• Maintain accurate vendor records and documentation, including tax forms and vendor agreements.
• Assist with vendor account reconciliations and payment status inquiries.
• Record and reconcile electronic payments, ensuring transactions are applied correctly.
• Prepare quarterly disbursement reporting and other accounting-related schedules.
• Support month-end activities, audits, reconciliations, and special accounting projects.
• Ensure compliance with company policies, accounting procedures, and GAAP standards.
• Collaborate with internal departments to facilitate accurate and timely processing of financial transactions.
• Perform additional duties and special projects as assigned.

Skills

AP / Accounts Payable

Excel

Attention to detail

Communication

Teamwork

Education

Associate degree in Accounting or related field

Tools

Concur

Dynamics GP

Job description

LHH Recruitment Solutions is partnering with a growing organization in Pleasanton, CA to identify an experienced Accounts Payable Specialist for a temp-to-hire opportunity. This role is ideal for a detail-oriented accounting professional who enjoys managing the full accounts payable cycle, supporting internal stakeholders, and ensuring timely and accurate vendor payments.

What You'll Do

• Manage the complete accounts payable process from invoice receipt through payment.

• Review, code, and process vendor invoices within an automated expense management system, ensuring proper approvals and supporting documentation.

• Verify invoice accuracy against purchase orders, contracts, and receiving documentation.

• Research and resolve invoice discrepancies, payment issues, and vendor inquiries promptly.

• Prepare and process vendor payments, including ACH transactions, wire transfers, and check runs.

• Maintain accurate vendor records and documentation, including tax forms and vendor agreements.

• Assist with vendor account reconciliations and payment status inquiries.

• Record and reconcile electronic payments, ensuring transactions are applied correctly.

• Prepare quarterly disbursement reporting and other accounting-related schedules.

• Support month-end activities, audits, reconciliations, and special accounting projects.

• Ensure compliance with company policies, accounting procedures, and GAAP standards.

• Collaborate with internal departments to facilitate accurate and timely processing of financial transactions.

• Perform additional duties and special projects as assigned.

Qualifications

• Minimum of 3 years of accounting and full-cycle accounts payable experience.

• Experience working with high-volume invoice processing environments.

• Previous experience with Concur or similar expense management software preferred.

• Experience with Microsoft Dynamics GP or comparable ERP systems preferred.

• Strong Microsoft Excel and Word skills.

• Understanding of accounts payable best practices and accounting principles.

• Experience processing ACH payments, wire transfers, and check payments.

• Strong attention to detail and organizational skills.

• Excellent communication and problem-solving abilities.

• Associate degree in Accounting or related field preferred, or equivalent combination of education and experience.

Desired Skills

• Ability to prioritize multiple deadlines in a fast-paced environment.

• Strong analytical and reconciliation skills.

• Professional vendor and internal customer service skills.

• Ability to work independently while collaborating effectively with a team.

• Commitment to accuracy, compliance, and continuous improvement.

Pay Details

Pay rate will be commensurate with experience and education up to $40.00 an hour.

Pay Details: $35.87 to $40.00 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Why Work with LHH?

Benefit offerings available for our associates include:

• Medical, Dental, Vision, Life Insurance, Short-Term Disability, and Additional Voluntary Benefits

• Employee Assistance Program

• Commuter Benefits

• Health Savings Account

• FSA and Dependent Care Accounts

• 401(k) Plan

• Paid Sick Leave

• Holiday Pay where applicable

LHH Recruitment Solutions is an Equal Opportunity Employer. We are committed to creating a diverse and inclusive workforce and consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected characteristic.

Pursuant to applicable state and local laws, including the California Fair Chance Act, qualified applicants with arrest and conviction records will be considered for employment.

To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit our website. The Company will consider qualified applicants with arrest and conviction records in accordance with all applicable laws.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.