Accounts Payable Specialist

Talentify; San Diego (CA); On-site; USD 52,000 - 78,000; Full time

Job summary

Talentify in San Diego, CA is seeking an Accounts Payable Specialist for a 6-month W2 assignment (temp to hire). The role focuses on reviewing site expenses, ensuring approvals, and issuing timely vendor payments. Ideal candidates have 3+ years AP experience, strong Excel and QuickBooks skills, and solid communication.

The position runs Monday–Friday, 8:00 AM–5:00 PM. Join a detail-oriented team handling invoicing, vendor management, and payment processing with opportunities for conversion based

Qualifications

• 3+ years of accounts payable or accounting experience.
• Strong proficiency in Excel and QuickBooks.
• Experience with invoicing, PO management, vendor management, and payments.
• Detail-oriented, organized, and good written/spoken communication.
• Ability to prioritize tasks and meet deadlines.

Responsibilities

• Review site expenses submitted through the PO system to ensure accurate expense recording, proper internal controls, and timely vendor payments.
• Assemble complete voucher packages for payment processing and obtain necessary approvals.
• Input invoices into QuickBooks with correct GL coding and posting dates.
• Maintain electronic records of invoices, POs, approvals, packing slips, and vendor data in QuickBooks.
• Monitor payment due dates and process payments per working capital schedule.
• Reconcile credit card statements and petty cash; manage W-9s and 1099s as applicable.
• Communicate with internal and external stakeholders regarding PO and payment issues.

Job description

Job Title: Accounts Payable Specialist
Job Duration: 6 Months on W2 (Temp to Hire – based on performance and business needs)
Location: San Diego, CA
Shift: Monday–Friday, 8:00 AM – 5:00 PM
Job Description:

• This position is responsible for reviewing site expenses submitted through the purchase order system to ensure accurate expense recording, proper internal controls, and timely vendor payments.
• Review site expenses submitted through the purchase order system and ensure all required approvals and documentation are in place.
• Obtain all necessary documents for payment processing, including invoices, packing slips, purchase orders, and approvals.
• Assemble complete voucher packages for payment processing.
• Proactively identify, research, and resolve discrepancies and pending payment issues.
• Communicate effectively with internal and external stakeholders regarding purchase order and payment issues.
• Input invoices into QuickBooks using proper general ledger coding and posting dates.
• Maintain electronic records of invoices, purchase orders, approvals, packing slips, and vendor information in QuickBooks.
• Monitor payment due dates and process payments according to the working capital schedule.
• Reconcile credit card statements and petty cash.
• Ensure all vendors have valid W-9 forms on file and issue annual 1099s to applicable vendors and contractors.
• Prepare work papers for monthly sales and use tax payments.
• Manage new vendor setup and the credit application process.
• Prioritize multiple tasks effectively to meet deadlines and maintain timely payment processing.

Requirements:

• Minimum of 3 years of related Accounts Payable/Accounting experience.
• Strong working knowledge of QuickBooks (preferred).
• Strong proficiency in Microsoft Excel (required).
• Working knowledge of Microsoft Outlook.
• Experience with invoice processing, purchase orders, vendor management, and payment processing.
• Understanding of general ledger coding and expense recording.
• Experience with W-9s and 1099s is preferred.
• Detail-oriented, organized, logical, and resourceful.
• Strong oral and written communication skills.
• Ability to prioritize tasks and meet deadlines.
• Self-directed with strong time management skills.
• Ability to exercise initiative, research issues, and solve problems effectively.
• Positive attitude and ability to work effectively as part of a team.