Accounting/Finance - Accounts Payable Specialist

Ampcus Inc; San Diego (CA); Vor Ort; USD 52.000 - 68.000; Vollzeit

Zusammenfassung

Ampcus Inc in San Diego, CA is seeking an Accounts Payable Specialist to manage site expenses, ensure accurate recording, and maximize days payable outstanding. The role requires strong organization, attention to detail, and the ability to prioritize tasks to meet deadlines.

Responsibilities include gathering documents, processing invoices in QuickBooks, coding GL accounts, maintaining electronic records, monitoring due dates, and handling vendor set ups and 1099s.

Qualifikationen

• 3+ years of related accounting experience
• Strong working knowledge of QuickBooks (preferred), MS Excel (required) and MS Outlook
• Logic-driven, detail-oriented, organized, resourceful
• Strong oral communication skills
• Ability to take initiative and work as part of a team

Aufgaben

• Obtains all necessary documents for payment processing and assembles complete voucher packages (invoices, packing slips, purchase orders and approvals)
• Recognizes, researches, and resolves discrepancies and pending payment issues with urgency and communicates with internal/external clients
• Inputs invoices into QuickBooks with proper GL coding and posting dates
• Maintains QuickBooks electronic record retention of expense documents
• Monitors payment due dates and makes payments according to working capital schedule
• Reconciles credit card statements and petty cash
• Ensures all vendors have W-9s on file and issues 1099s annually
• Prepares work papers for monthly sales & use tax payments
• Manages new vendor setup and credit applications

Kenntnisse

Detail oriented

Organized

Time management

Oral communication

Initiative

Team player

Tools

QuickBooks

MS Excel

MS Outlook

Jobbeschreibung

Ampcus Inc. is a certified global provider of a broad range of Technology and Business consulting services. We are in search of a highly motivated candidate to join our talented Team.

Job Title

Accounting/Finance - Accounts Payable Specialist

Location(s)

San Diego, CA

Job Summary

This candidate will be responsible for reviewing site expenses as submitted through the site purchase order system to ensure internal controls are in place, to ensure accurate recording of expenses for goods and services received, and to ensure timely payments while maximizing DPO. This position requires a candidate who can effectively prioritize tasks to meet required deadlines. The ideal person for this job is someone that is highly organized, detail-oriented, with strong self-directed time management skills.

Key Responsibilities

• Obtains all necessary documents for payment processing and assembles complete voucher packages (invoices, packing slips, purchase orders and approvals)
• Proactively recognize, research, and resolve discrepancies and pending payment issues with urgency, and maintain excellent communication with external and internal clients on all PO issues to prevent supply or service constraints.
• Inputs invoices into QuickBooks with proper general ledger coding and posting dates
• Manages QuickBooks electronic record retention of applicable expense documents, including such items as invoices, packing slips, approval documents, PO references, and changes in vendor information.
• Monitors payment due dates and make payments according to working capital schedule
• Reconciles credit card statement and petty cash
• Ensure all vendors have W9s on file and annually issue 1099s to all appropriate vendors and contractors
• Prepares work papers for monthly sales & use tax payments
• Manage new vendor set up and credit application process

Required Qualifications

• Minimum of 3 years of related experience
• Strong working knowledge of QuickBooks (preferred), MS Excel (required) and MS Outlook
• Logic-driven, detail-oriented, organized, resourceful
• Strong oral communication skills
• Able to exercise initiative, be an innovative problem solver and a team player with a positive attitude

Ampcus is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veterans or individuals with disabilities.