Accounts Payable Specialist

ALLTECH CONSULTING SVC INC; San Diego (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading consulting firm in California seeks a detail-oriented candidate for expense management. The role includes ensuring accurate expense recording, managing QuickBooks entries, and maintaining vendor compliance. The ideal candidate has at least 3 years of relevant experience, strong knowledge of QuickBooks, and excellent communication and problem-solving abilities. This position offers an opportunity to work in a dynamic environment with a focus on organizational excellence.

Qualifications

• Minimum of 3 years of related experience in financial management.
• Strong working knowledge of QuickBooks and MS Excel is necessary.

Responsibilities

• Review site expenses to ensure compliance and accurate recording.
• Input invoices into QuickBooks and manage electronic records.
• Monitor payment due dates to ensure timely payments.

Skills

Detail-oriented

Time management

Oral communication

Problem-solving

Tools

QuickBooks

MS Excel

MS Outlook

Job description

Job Description

This candidate will be responsible for reviewing site expenses as submitted through the site purchase order system to ensure internal controls are in place, to ensure accurate recording of expenses for goods and services received, and to ensure timely payments while maximizing DPO. This position requires a candidate who can effectively prioritize tasks to meet required deadlines. The ideal person for this job is someone that is highly organized, detail-oriented, with strong self-directed time management skills.

RESPONSIBILITIES

• Obtains all necessary documents for payment processing and assembles complete voucher packages (invoices, packing slips, purchase orders and approvals)
• Proactively recognize, research, and resolve discrepancies and pending payment issues with urgency, and maintain excellent communication with external and internal clients on all PO issues to prevent supply or service constraints.
• Inputs invoices into QuickBooks with proper general ledger coding and posting dates
• Manages QuickBooks electronic record retention of applicable expense documents, including such items as invoices, packing slips, approval documents, PO references, and changes in vendor information.
• Monitors payment due dates and make payments according to working capital schedule
• Reconciles credit card statement and petty cash
• Ensure all vendors have W9s on file and annually issue 1099s to all appropriate vendors and contractors
• Prepares work papers for monthly sales & use tax payments
• Manage new vendor set up and credit application process

REQUIREMENTS

• Minimum of 3 years of related experience
• Strong working knowledge of QuickBooks (preferred), MS Excel (required) and MS Outlook
• Logic-driven, detail-oriented, organized, resourceful
• Strong oral communication skills
• Able to exercise initiative, be an innovative problem solver and a team player with a positive attitude