Accounts Payable Specialist

Prospance Inc; Mountain View (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Prospance Inc. in Mountain View, CA is seeking an Accounts Payable Representative to deliver accurate and timely payment processing and responsive vendor support.

You will review invoices, code to cost centers, resolve discrepancies, and ensure compliance with travel and expense policies while cooperating with internal teams and external vendors.

This role emphasizes customer service, attention to detail, and the ability to manage urgent payment requests with professionalism and rigor.

Qualifications

• Minimum of 2+ years of Accounts Payable experience with 5+ years of overall work and volunteer experience.

Responsibilities

• Daily review of invoices for documentation and approval prior to payment.
• Code invoices to accounts and cost centers by analyzing reports.
• Serve as point of contact for assigned business units.
• Handle urgent/last-minute payment requests professionally and promptly.
• Work with vendors to resolve payment and invoice discrepancies.
• Monitor discounts, verify Tax IDs, resolve payment discrepancies, and obtain ACH instructions.
• Verify and audit expense reports to ensure travel policy compliance.
• Participate in team-wide initiatives to improve performance and support strategic goals.
• Send out check payments.
• Match ACH pay cycles.
• Process expense reimbursements.
• Vendor audit reporting education and related tasks.

Skills

Accounts Payable

Customer service

Invoice processing

Job description

The Accounts Payable Representative is a customer service-oriented accounting position that serves as the point of contact for assigned business accounts. They are responsible for processing various types of accounts payable transactions including data entry of vendor invoices and employee expense reimbursements. This position is also responsible for responding to vendor inquiries and interacting with internal and external customers in responding to inquiries or report requests.

Responsibilities

• Daily review all invoices for appropriate documentation and approval prior to payment.
• Codes invoices to accounts and cost centers by analyzing invoice/expense reports
• Serves as point of contact for assigned business units.
• Appropriately handles urgent/last minute payment request in a professional and timely manner.
• Works with vendors to resolve payment and invoice discrepancies.
• Monitors discount opportunities, verify Tax ID numbers, resolving payment discrepancies, insuring credit is received for outstanding credit, and obtaining ACH instructions for vendor payments.
• Receives, verifies and audits expense reports to ensure Associates are in compliance with corporate travel policy.
• Actively participates in key team-wide or department-wide initiatives to improve overall performance and support strategic initiatives
• Send out check Payments
• Match ACH pay cycles
• Process Expense Reimbursements
• Vendor Audit Reporting Education and

Certifications

• Optional certifications such as CAPA (Certified Accounts Payable Associate) and CAPP (Certified Accounts Payable Professional) may be required by employers

Skills

Minimum of 2+ years of Accounts Payable experience with 5+ years of overall work and volunteer experience