Accounts Payable Specialist

Marick Mechanical; Omaha (NE); On-site; USD 42,000 - 60,000; Full time

Job summary

Marick Mechanical is seeking an Accounts Payable Specialist in Omaha, NE. The role involves processing vendor invoices, ensuring timely payments, and maintaining AP documentation. You will support the Vice President of Finance and assist with month-end close.

Ideal candidates have 2+ years of accounting experience, strong numeracy and communication skills, and are highly organized. Proficiency with Sage Intacct and BuildOps is a plus.

Qualifications

• 2+ years of accounting experience.
• Strong numeracy and analytical skills.
• Excellent communication skills, both written and verbal.
• Highly organized and detail oriented.

Responsibilities

• Ensure all vendor invoices are approved and paid timely.
• Receive, process and verify invoices related to accounts payable.
• Assist with month-end AP accrual to ensure liabilities are accurately recorded.
• Process BuildOps and Sage Intacct invoices to the correct GL accounts.

Skills

Attention to detail

Time management

Analytical skills

Communication skills

Education

High School Diploma or GED

Associate or Bachelor's degree preferred

Tools

Sage Intacct

BuildOps

Job description

Accounts Payable Specialist Job Description

Overview:

The Accounts Payable Specialist’s responsibilities include maintaining financial records and reports, performing account reconciliations, assisting with budget and close processes and maintaining accounts payable documentation. You will also be assisting the Vice President of Finance as needed and responding to information requests by management and for auditing purposes. An outstanding Accounts Payable Specialist should have excellent communication, organizational, and analytical skills.

Responsibilities:

• Ensure all vendor invoices are approved and paid timely using a 3‑match confirmation: Vendor, PO and Receipt line all match the invoice.
• Receive, process and verify invoices related to accounts payable and respond to all vendor inquiries while maintaining excellent relationships with our vendors.
• Manage and file all communications sent to the Accounts Payable function.
• Prevent credit hold situations and rectify those situations when they arise.
• Manage and assist with the month‑end AP accrual to ensure all company liabilities are accurately accrued for the correct period. Run and review the open PO with receipts for potential accrual at month‑end.
• Perform weekly check runs and distribute checks timely with correct documentation.
• Work closely with the operations team to ensure timely receipt of PO's and invoice processing.
• Process BuildOps and Sage Intacct invoices to the correct GL accounts, working with the accounting team as needed.
• Assist with preparing account reconciliations and monthly close.
• Perform all other duties as assigned.

Requirements:

• High School Diploma or GED minimum; associate or bachelor’s degree preferred.
• 2+ years of accounting experience.
• Excellent communication skills, both written and verbal.
• Strong numeracy and analytical skills.
• Good problem‑solving and time‑management abilities.
• Highly organized and detail oriented.

Location: