Accounts Payable Representative

Foley Equipment; Oatville (KS); On-site; USD 48,000 - 62,000; Full time

Job summary

Foley Equipment is seeking an Accounts Payable Representative to perform assigned accounts payable functions for our operations. You will process invoices, validate coding, post to AP system, and manage check, ACH, and credit card payment runs.

The ideal candidate has prior accounting or AP/AR experience, strong customer relations, and the ability to learn company software with training. Travel for training and to assist other locations is required.

Qualifications

• Previous accounting and/or accounts payable and accounts receivable experience.
• Excellent customer relations skills.
• Strong computer skills and the ability to learn to effectively use company software - with training.
• Knowledge of basic accounting concepts and verbiage.
• Understanding of A/P and other accounting processes.

Responsibilities

• Process accounts payable by reviewing invoices received from operations to insure proper approvals are provided, validate accuracy of coding, identify correct operating entity for entry, validate sales tax or calculate use tax, post vendor invoices to AP system, and process check, ACH, and credit card payment runs.
• Process machine accounts payable including reviewing machine transaction register for open estimates and validating transaction code for posting.
• Reconcile vendor statements including contacting vendors for missing invoices and distributing to appropriate operating personnel for coding.
• Respond to vendor correspondence and inquiries regarding non-payment, sales tax exemption renewals, and credit applications under management direction.
• Provide needed support and backup for Staff Accountants and the accounting processes.
• Communicate with Operations Team on accounting items to assist in process automation and improve efficiencies.
• Assist with the Cat invoicing process as needed.
• Assist with the travel and expense reporting process as needed.
• Assist with mail distribution and supply ordering as needed.
• Conform with, abide by, and enforce all expense policies and work procedures.
• Travel is required for training and/or to assist at other locations.

Skills

Accounts payable experience

Customer relations

Attention to detail

Software learning ability

Job description

As an Accounts Payable Representative, you will perform assigned accounts payable functions.

• Process accounts payable by reviewing invoices received from operations to insure proper approvals are provided, validate accuracy of coding, identify correct operating entity for entry, validate sales tax or calculate use tax, post vendor invoices to AP system, and process check, ACH, and credit card payment runs.
• Process machine accounts payable including reviewing machine transaction register for open estimates and validating transaction code for posting.
• Reconcile vendor statements including contacting vendors for missing invoices and distributing to appropriate operating personnel for coding.
• Respond to vendor correspondence and inquiries regarding non-payment, sales tax exemption renewals, and credit applications under management direction.
• Provide needed support and backup for Staff Accountants and the accounting processes.
• Communicate with Operations Team on accounting items to assist in process automation and improve efficiencies.
• Assist with the Cat invoicing process as needed.
• Assist with the travel and expense reporting process as needed.
• Assist with mail distribution and supply ordering as needed.
• Conform with, abide by, and enforce all expense policies and work procedures.
• Travel is required for training and/or to assist at other locations.

Our Ideal Candidate:

• Previous accounting and/or accounts payable and accounts receivable experience
• Excellent customer relations skills.
• Strong computer skills and the ability to learn to effectively use company software - with training.
• Knowledge of basic accounting concepts and verbiage.
• Understanding of A/P and other accounting processes.