Accounts Payable Specialist

AppleOne Employment Services; San Marcos (CA); On-site; USD 39,000 - 45,000; Full time

Job summary

AppleOne Employment Services is seeking an Accounts Payable Specialist for a full-time, on-site role in Valley Center, CA. The position focuses on high-volume AP, vendor management, and supporting intercompany and month-end processes in a structured government/public sector environment.

You will join a collaborative accounting team, ensuring accuracy and timely processing. Requires 2–5 years accounting experience, proficiency with MIP/Sage Intacct/QuickBooks, and strong Excel skills.

Qualifications

• 2 to 5 years of accounting or business experience.
• At least 2 years of banking and cash-management experience.
• Experience with accounts payable, reconciliations, vendor management, and general accounting support.
• Familiarity with month-end close and financial statement preparation.
• Experience using accounting systems such as MIP, Sage Intacct, or QuickBooks.
• Intermediate to advanced Excel skills and proficiency with Microsoft Office.
• Associate degree in Accounting with 2 to 4 years of related experience, or an equivalent combination of education and experience.
• Strong attention to detail, organization, follow-through, communication, and ability to support multiple entities and deadlines.

Responsibilities

• Process high-volume accounts payable for multiple entities.
• Research and resolve invoice, payment, credit, and vendor statement discrepancies.
• Perform bank reconciliations, process deposits, wires, banking transactions, and intercompany transfers across multiple accounts.
• Reconcile multiple company credit cards, enter transactions, track receipts, and follow up on missing documentation.
• Support purchase requisitions, purchase orders, AR activity, rental-property invoicing, payment posting, journal entries, and account reconciliations.
• Assist with month-end close, financial reporting, annual audit preparation, accounting projects, and internal control compliance.

Skills

Accounts payable

Reconciliations

Vendor management

Month-end close

Financial reporting

Excel

Sage Intacct

QuickBooks

MIP

Intercompany transfers

Education

Associate degree in Accounting

Tools

MIP

Sage Intacct

QuickBooks

Job description

A full-time, onsite Accounts Payable Specialist opportunity is available in Valley Center, CA for an experienced accounting professional with strong high-volume AP, reconciliation, vendor management, and general accounting support skills. This role is ideal for someone who enjoys detailed accounting work, supporting multiple entities, and contributing to accurate financial operations in a structured government and public sector environment.

The Accounts Payable Specialist will join a collaborative accounting team where accuracy, organization, and follow-through are valued. This is a strong opportunity for a detail-oriented professional looking for stability, supportive leadership, positive teamwork, and the potential to grow into a long-term role.

Key Responsibilities

• Process high-volume accounts payable for multiple entities, including invoice review, approval coordination, check runs, vendor setup, and vendor record maintenance.
• Research and resolve invoice, payment, credit, and vendor statement discrepancies while maintaining accurate AP documentation.
• Perform bank reconciliations, process deposits, wires, banking transactions, and intercompany transfers across multiple accounts.
• Reconcile multiple company credit cards, enter transactions, track receipts, and follow up on missing documentation.
• Support purchase requisitions, purchase orders, AR activity, rental-property invoicing, payment posting, journal entries, and account reconciliations.
• Assist with month-end close, financial reporting, annual audit preparation, accounting projects, and internal control compliance.

Compensation and Benefits

• Pay range: $28 to $33 per hour, depending on experience.
• Schedule: Full-time.
• Location: Valley Center, CA.

Required Qualifications and Skills

• 2 to 5 years of accounting or business experience.
• At least 2 years of banking and cash-management experience.
• Experience with accounts payable, reconciliations, vendor management, and general accounting support.
• Familiarity with month-end close and financial statement preparation.
• Experience using accounting systems such as MIP, Sage Intacct, or QuickBooks.
• Intermediate to advanced Excel skills and proficiency with Microsoft Office.
• Associate degree in Accounting with 2 to 4 years of related experience, or an equivalent combination of education and experience.
• Strong attention to detail, organization, follow-through, communication, and ability to support multiple entities and deadlines.

Preferred Qualifications

• Experience with BI or similar business-intelligence tools.
• Experience supporting multiple entities, departments, or accounts.
• Government, public sector, nonprofit, or fund accounting experience is helpful.

Equal Opportunity Employer / Disabled / Protected Veterans

- The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

- The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.