AP/AR Clerk

AppleOne Employment Services; Vista (CA); On-site; USD 34,000 - 37,000; Full time

Benefits offered by this job

Health insurance

401(k)

Paid time off

Parental leave

Job summary

AppleOne is seeking an experienced AP/AR Clerk in Vista, CA for a direct hire role spanning accounts payable, accounts receivable, PO processing, and general accounting support. You’ll work with internal teams, customers, and leadership to maintain accurate financial records and improve processes in a growing manufacturing environment.

This role offers a stable Monday through Friday schedule, 7:00 AM to 4:00 PM, and benefits including health insurance, 401(k), and PTO.

Qualifications

• 4+ years in an accounting clerk/AP-AR role.
• Strong knowledge of AP/AR processes.
• Proficiency with QuickBooks or ERP systems.
• Experience with purchase orders.
• Proficient in MS Office.

Responsibilities

• Process customer purchase orders from receipt through invoicing and documentation.
• Manage accounts receivable activities including invoicing, collections, and reconciliation.
• Support accounts payable and general accounting tasks, deposits, and recordkeeping.
• Research and resolve invoice, payment, PO, and customer discrepancies.
• Assist with multi-state sales tax reporting and cross-department coordination.
• Provide administrative support and document management.

Skills

AP/AR processes

PO processing

Customer communication

Attention to detail

Microsoft Excel

Education

Associates or Bachelor's degree

Tools

QuickBooks

ERP software

MS Office (Outlook/Word)

Job description

Job Summary

We are seeking an experienced AP/AR Clerk for a direct hire opportunity in Vista, CA with a growing global manufacturing organization. This position is ideal for a detail-oriented accounting professional who enjoys variety across accounts payable, accounts receivable, purchase order processing, customer communication, and general accounting support. This role offers stability, a consistent Monday through Friday schedule, and the opportunity to contribute to a collaborative accounting and administrative team. The AP/AR Clerk will work closely with internal departments, customers, and leadership to help maintain accurate financial records, support daily operations, and improve accounting processes as the business continues to grow.

Key Responsibilities

• Process customer purchase orders from receipt through estimates, invoicing, shipping paperwork, and related documentation.
• Manage accounts receivable activity, including invoicing, payment posting, collections monitoring, and customer account reconciliation.
• Support accounts payable, general accounting tasks, bank deposits, and accurate financial recordkeeping.
• Research and resolve discrepancies related to invoices, payments, purchase orders, and customer accounts.
• Assist with multi-state sales tax reporting and coordinate with internal departments to support daily business operations.
• Provide administrative support, including filing, archiving, document organization, and communication with internal teams.

Compensation and Benefits

• Pay range is $25 to $27 per hour, depending on experience.
• Direct hire opportunity.
• Schedule is Monday through Friday, 7:00 AM to 4:00 PM.
• Benefits include health insurance, 401(k), paid time off, and parental leave.
• For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

Required Qualifications and Skills

• Process purchase orders, invoices, shipping paperwork, and related accounting documentation.
• Manage accounts receivable activity, including payment posting, collections monitoring, and account reconciliation.
• Support accounts payable, general accounting, bank deposits, and financial recordkeeping.
• Research and resolve invoice, payment, purchase order, and customer account discrepancies.
• 4 or more years of experience in an accounting clerk, AP/AR, accounting specialist, accounting coordinator, or accounting support role.
• Strong working knowledge of accounts payable and accounts receivable processes.
• Proficiency with QuickBooks or another ERP system is required.
• Experience working with purchase orders is highly preferred.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Basic knowledge of accounting functions, including payroll and taxes.
• Strong attention to detail, accuracy, organization, and follow-through.
• Ability to communicate professionally with customers, internal teams, and administrative staff.

Preferred Qualifications

• Associate's or Bachelor's degree in accounting, finance, business, or a related field, or an equivalent combination of education and experience.
• Experience in a manufacturing, distribution, industrial, capital equipment, B2B, or product-based business environment.
• Experience supporting a growing administrative or accounting department.
• Ability to identify process improvements and contribute to a collaborative team environment.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.