Accounts Payable Specialist

AppleOne Employment Services; Camarillo (CA); On-site; USD 36,000 - 41,000; Full time

Job summary

AppleOne Employment Services in Camarillo, CA seeks an Accounts Payable Specialist to own the full AP cycle in a fast-paced manufacturing environment. You will handle invoice intake, coding, and payments while upholding strong controls and accurate AP aging.

The ideal candidate has 3+ years of full-cycle AP experience, ERP knowledge (Dynamics 365 preferred), advanced Excel skills, and strong vendor communication. Attention to detail and the ability to work in a high-volume setting are essential.

Qualifications

• 3+ years of hands-on, full-cycle AP experience.
• Experience with three-way matching in a manufacturing or distribution environment
• Experience with an ERP system; Microsoft Dynamics 365 Finance & Supply Chain Management preferred
• Strong Excel skills, including VLOOKUP/XLOOKUP, pivot tables, and large data reconciliations
• Solid understanding of AP controls, segregation of duties, and fraud prevention
• Excellent attention to detail and ability to work accurately in a high-volume environment
• Strong communication skills with vendors and internal teams
• High school diploma/GED required.

Responsibilities

• Own the full AP process from invoice intake and coding through payment processing
• Perform three-way matching of POs, receipts, and invoices
• Research and resolve pricing, quantity, and receiving discrepancies
• Manage weekly ACH, check, wire, and credit card payments
• Reconcile vendor statements and maintain accurate AP aging
• Manage vendor onboarding, W-9/W-8 documentation, banking information, and payment terms
• Maintain strong internal controls and fraud prevention practices
• Review employee expense reports and corporate card transactions
• Support month-end close, accruals, reconciliations, and audit requests
• Prepare documentation for 1099 filings, audits, and tax support
• Identify opportunities to improve AP processes and automate manual workflows
• Provide occasional backup support for Accounts Receivable.

Skills

Three-way matching

AP controls

Vendor communication

Attention to detail

High-volume environment

Education

High school diploma

Associate’s degree in Accounting, Finance, or Business

Tools

Microsoft Dynamics 365 Finance & SCM

Job description

Accounts Payable Specialist

Location: Camarillo, CA – Pay: $26-30/hr DOE – Must have manufacturing industry and some ERP system knowledge.

We’re seeking an experienced Accounts Payable Specialist to take ownership of the full AP cycle within a fast-paced manufacturing/distribution environment. This is a hands-on, full-cycle AP role for someone who understands controls, enjoys problem-solving, and can identify discrepancies before they become larger issues.

What We’re Looking For

• 3+ years of hands-on, full-cycle AP experience


• Experience with three-way matching in a manufacturing or distribution environment


• Experience with an ERP system; Microsoft Dynamics 365 Finance & Supply Chain Management preferred


• Strong Excel skills, including VLOOKUP/XLOOKUP, pivot tables, and large data reconciliations


• Solid understanding of AP controls, segregation of duties, and fraud prevention


• Excellent attention to detail and ability to work accurately in a high-volume environment


• Strong communication skills with vendors and internal teams


• High school diploma/GED required.

Preferred

• Associate’s degree in Accounting, Finance, or Business


• Manufacturing experience, particularly electronics, precision, or contract manufacturing


• International vendors, multi-currency, and import documentation experience


• AP automation/OCR experience


• Power BI or reporting experience


• Experience working in a small accounting team with significant ownership.

Key Responsibilities

• Own the full AP process from invoice intake and coding through payment processing


• Perform three-way matching of POs, receipts, and invoices


• Research and resolve pricing, quantity, and receiving discrepancies


• Manage weekly ACH, check, wire, and credit card payments


• Reconcile vendor statements and maintain accurate AP aging


• Manage vendor onboarding, W-9/W-8 documentation, banking information, and payment terms


• Maintain strong internal controls and fraud prevention practices


• Review employee expense reports and corporate card transactions


• Support month-end close, accruals, reconciliations, and audit requests


• Prepare documentation for 1099 filings, audits, and tax support


• Identify opportunities to improve AP processes and automate manual workflows


• Provide occasional backup support for Accounts Receivable.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.