Accounts Payable Specialist

Beacon-Bank; Boston (MA); On-site; USD 45,000 - 55,000; Full time

Job summary

Beacon Bank is seeking an Accounts Payable Specialist to responsibly process AP invoices, match with POs and receipts, and assist in GL review. You will handle card expenses, analyze discrepancies, and ensure accurate coding for balance sheet and expense accounts. The role requires attention to detail and the ability to work within SOX guidelines.

Candidates should have strong communication skills and experience with AP systems, Word, and Excel. Overtime may be required during peak periods.

Qualifications

• Excellent written and verbal communication skills.
• Detail oriented and accurate in data entry and review.
• Ability to work independently with strong organizational skills.

Responsibilities

• Process accounts payable invoices accurately and timely.
• Match invoices with POs and receiving docs.
• Process employee and corporate card expenses.
• Analyze invoices for payment and sales tax discrepancies.
• Ensure proper coding to balance sheet and expense accounts.

Skills

Communication skills

Detail orientation

Independent work

Overtime willingness

Banking knowledge

Tools

A/P systems

Word

Excel

Job description

Actual compensation within the pay range will be determined based on factors including, but not limited to, skills, prior relevant experience, and specific work location.

Purpose/Objective

Responsible for processing accounts payable invoices accurately and in a timely manner; researching issues, responding to vendor and employee inquiries and assisting in various accounts payable projects as assigned; assist in General Ledger entry review process.

Key Accountabilities

• Matching and batching invoices, purchase orders and receiving documents.
• Processing employee and corporate card expenses.
• Analyzing invoices for payment and sales tax discrepancies.
• Ensuring proper coding to balance sheet and expense accounts; as well as branch and cost center reporting.
• Obtaining authorization to pay.
• Working within strict company and SOx audit and policy guidelines.
• Maintaining vendor database information and physical invoice files.
• Process 1099 information.
• Scheduling and preparing weekly and ad-hoc check runs.
• Assuring that subsystem records are uploaded to the general ledger in a timely manner.
• Analyzing and responding to vendor inquiries.
• Analyzing and responding to employee inquiries (within and outside of the Finance Department).
• Assists in various Accounts Payable projects as necessary.

Experience

• A minimum of three years of experience in an accounts payable function.

Skills & Knowledge

• Knowledge of banking functions and operations preferred.
• Excellent communications skills, both written and verbal.
• Ability to communicate with internal and external customers at all levels. Strong aptitude with A/P systems, Word, and Excel.
• Detail oriented.
• Ability to work independently on daily basis, requiring strong organizational skills, initiative and good judgment.
• Willingness to work overtime during peak periods to ensure processing deadlines are met.

Beacon Bank is an Equal Opportunity Employer - all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. If you would like to contact us regarding the accessibility of our website, need assistance completing the application process, or would like to request alternative methods of applying, please contact us at [e-mail] .

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Beacon Bank is an Equal Opportunity Employer - all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. If you would like to contact us regarding the accessibility of our website, need assistance completing the application process, or would like to request alternative methods of applying, please contact us at [e-mail] .

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