Accounts Payable Specialist

Beacon Bank; Boston (MA); On-site; USD 30,000 - 50,000; Full time

Job summary

Beacon Bank in Boston, MA seeks an Accounts Payable Specialist to process invoices and manage related tasks. The role supports timely payments and accurate coding for financial reporting. You will address vendor inquiries and participate in AP projects within the Finance team.

Required: 3+ years in accounts payable, knowledge of banking operations, and strong communication skills. Hybrid or on-site flexibility may apply, with overtime during peak periods.

Qualifications

• Knowledge of banking functions and operations preferred.
• Excellent communications skills, both written and verbal.
• Ability to communicate with internal and external customers at all levels. Strong aptitude with A/P systems, Word, and Excel.
• Detail oriented.
• Ability to work independently on daily basis, requiring strong organizational skills, initiative and good judgment.
• Willingness to work overtime during peak periods to ensure processing deadlines are met.

Responsibilities

• Matching and batching invoices, purchase orders and receiving documents.
• Processing employee and corporate card expenses.
• Analyzing invoices for payment and sales tax discrepancies.
• Ensuring proper coding to balance sheet and expense accounts; as well as branch and cost center reporting.
• Obtaining authorization to pay.
• Maintaining vendor database information and physical invoice files.
• Process 1099 information.
• Scheduling and preparing weekly and ad-hoc check runs.
• Assuring that subsystem records are uploaded to the general ledger in a timely manner.
• Analyzing and responding to vendor inquiries.
• Analyzing and responding to employee inquiries (within and outside of the Finance Department).
• Assists in various Accounts Payable projects as necessary.

Skills

Communication skills

Detail oriented

Independence

Overtime

Education

Bachelor’s degree

Tools

Accounts Payable systems

Word

Excel

Job description

Department: Finance

Reports to: Accounts Payable Supervisor

Status: Non-Exempt

Grade: 8

Salary Range: $21.55-$36.63

Actual compensation within the pay range will be determined based on factors including, but not limited to, skills, prior relevant experience, and specific work location.

Location: Boston, MA

Purpose/Objective Responsible for processing accounts payable invoices accurately and in a timely manner; researching issues, responding to vendor and employee inquiries and assisting in various accounts payable projects as assigned; assist in General Ledger entry review process.

Key Accountabilities

• Matching and batching invoices, purchase orders and receiving documents.
• Processing employee and corporate card expenses.
• Analyzing invoices for payment and sales tax discrepancies.
• Ensuring proper coding to balance sheet and expense accounts; as well as branch and cost center reporting.
• Obtaining authorization to pay.
• Working within strict company and SOx audit and policy guidelines.
• Maintaining vendor database information and physical invoice files.
• Process 1099 information.
• Scheduling and preparing weekly and ad-hoc check runs.
• Assuring that subsystem records are uploaded to the general ledger in a timely manner.
• Analyzing and responding to vendor inquiries.
• Analyzing and responding to employee inquiries (within and outside of the Finance Department).
• Assists in various Accounts Payable projects as necessary.

Education

• Bachelor’s degree preferred.

Experience

• A minimum of three years of experience in an accounts payable function.

Skills & Knowledge

• Knowledge of banking functions and operations preferred.
• Excellent communications skills, both written and verbal.
• Ability to communicate with internal and external customers at all levels. Strong aptitude with A/P systems, Word, and Excel.
• Detail oriented.
• Ability to work independently on daily basis, requiring strong organizational skills, initiative and good judgment.
• Willingness to work overtime during peak periods to ensure processing deadlines are met.

Beacon Bank is an Equal Opportunity Employer - all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. If you would like to contact us regarding the accessibility of our website, need assistance completing the application process, or would like to request alternative methods of applying, please contact us at [e-mail].