Accounts Payable Specialist

Hord Coplan Macht; Baltimore (MD); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

401(k)

Job summary

A leading architectural firm in Baltimore is seeking an experienced Accounts Payable Specialist to manage vendor invoices and ensure timely payments. The ideal candidate will have strong attention to detail and organizational skills, with an understanding of accounting principles. This is a full-time role offering a salary range of $65,000 to $75,000 annually, along with benefits like medical and vision insurance and a 401(k).

Qualifications

• Experience in accounts payable and vendor management.
• Ability to process invoices and payments accurately and timely.

Responsibilities

• Upload print invoices for billing.
• Input and process vendor invoices.
• Prepare cash requirements for review.
• Maintain vendor relationships.

Skills

Attention to detail

Organizational skills

Understanding of accounting principles

Job description

Join to apply for the Accounts Payable Specialist role at Hord Coplan Macht

This range is provided by Hord Coplan Macht. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base Pay Range

$65,000.00/yr - $75,000.00/yr

About The Position

Our Baltimore office is seeking an experienced and detail-oriented Accounts Payable Specialist. This role is responsible for managing and processing vendor invoices, ensuring timely and accurate payments, maintaining vendor relationships, and supporting the company’s overall financial health. This role requires strong attention to detail, organizational skills, and a solid understanding of accounting principles.

Responsibilities

• Upload Print Invoices for Billing
• Input and Process vendor invoices
• Preparing Cash Requirements, including short pays for review by Controller and CFO for ACH & Check processing
• Retrieve and provide invoice back up to CFO for review prior to issuance of Checks/ACH payments
• Process Check Runs / ACH
• Phase out checks to trade and sub consultants for bi-weekly checks and convert to ACH payments
• Process Check Requests (including but not all-encompassing permits, contribution/donations and special check requests)
• Process Voided checks and reissue via ACH
• Calculate and submit Sales and Use tax payments
• Field Sub consultant AR questions regarding Remittances and payments
• Process Quarterly Owner Payments
• W9 Requests when new vendors are set up
• Assist Controller with 1099 preparation and W9 updating/verification
• Assist Accounting Manager with processing payments of Expense Reports

Seniority Level

Entry level

Employment Type

Full-time

Job Function

Accounting/Auditing

Industries

Architecture and Planning, Accounting

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Benefits (Inferred)

• Medical insurance
• Vision insurance
• 401(k)