Accounts Payable Specialist

Novogradac; Portland (OR); Hybrid; USD 46,000 - 60,000; Full time

Benefits offered by this job

401(k) with profit-sharing

Discretionary annual bonuses

Paid holidays

Flexible working hours

Remote and hybrid opportunities

Professional development

Job summary

Novogradac is seeking an Accounts Payable Specialist to support the Finance Department with processing vendor invoices, time & billing tasks, and maintaining account records. The role reports to the Accounting Manager in a professional services environment.

The ideal candidate has 1–3 years of AP/AR experience, strong Excel and accounting software skills, and excellent communication. Flexible hours, remote and hybrid options, and a CPA bonus program are offered.

Qualifications

• Associate’s or Bachelor’s degree, preferably in accounting.
• 1–3 years of accounts receivable or payable experience, or equivalent balance of education and work experience.
• Preferred education in accounting at associate level or college coursework.
• Preferred prior experience in a professional services firm.
• Strong computer skills, including Microsoft Office (especially Excel) and accounting software systems.
• Sound understanding of financial concepts and ability to perform calculations for various transactions.
• Superior organizational skills and attention to detail.
• Ability to meet deadlines, prioritize a fast‑paced and varied workload, and manage concurrent priorities.
• Excellent verbal and written communication skills.

Responsibilities

• Review and code invoices and expense reports in accordance with firm policies.
• Prepare weekly check runs and process manual checks as needed.
• Create ACH payment extractions for vendor payments and employee expense reports.
• Reconcile vendor monthly statements and resolve outstanding issues.
• Monitor lease due dates and reconcile rental operating expenses and payments.
• Set up and maintain vendor accounts; prepare 1099 forms at year‑end.
• Research and code transactions in suspense accounts.
• Manage and resolve support‑queue inquiry tickets related to Accounts Payable.
• Administer credit card transactions; reconcile statements with receipts.
• Assist the Time & Billing team with reviewing time and invoices.
• Monitor cell phone and MiFi device usage.
• Perform other duties and projects as assigned.

Skills

Accounts Payable

Excel

Communication skills

Time management

Education

Associate or Bachelor’s degree in accounting

Tools

Accounting software

Microsoft Excel

Job description

Position Summary

The Accounts Payable Specialist performs a variety of accounting support functions in the Finance Department. This role processes accounts payable transactions, responds to vendor inquiries, assists with time & billing functions, and maintains account records. The position reports to the Accounting Manager.

Key Responsibilities

• Review and code invoices and expense reports in accordance with firm policies.
• Prepare weekly check runs and process manual checks as needed.
• Create ACH payment extractions for vendor payments and employee expense reports.
• Reconcile vendor monthly statements and resolve outstanding issues.
• Monitor lease due dates and reconcile rental operating expenses and payments.
• Set up and maintain vendor accounts; prepare 1099 forms at year‑end.
• Research and code transactions in suspense accounts.
• Manage and resolve support‑queue inquiry tickets related to Accounts Payable.
• Administer credit card transactions; reconcile statements with receipts.
• Assist the Time & Billing team with reviewing time and invoices.
• Monitor cell phone and MiFi device usage.
• Perform other duties and projects as assigned.

Qualifications and Skills

• Associate’s or Bachelor’s degree, preferably in accounting.
• 1–3 years of accounts receivable or payable experience, or equivalent balance of education and work experience.
• Preferred education in accounting at associate level or college coursework.
• Preferred prior experience in a professional services firm.
• Strong computer skills, including Microsoft Office (especially Excel) and accounting software systems.
• Sound understanding of financial concepts and ability to perform calculations for various transactions.
• Superior organizational skills and attention to detail.
• Ability to meet deadlines, prioritize a fast‑paced and varied workload, and manage concurrent priorities.
• Excellent verbal and written communication skills.

Compensation and Benefits

• Annual salary: $46,000 to $60,000, commensurate with experience.
• Competitive benefits package.
• 401(k) with profit‑sharing.
• Discretionary annual bonuses and a CPA bonus plan.
• Paid holidays, flexible working hours, remote and hybrid opportunities.
• Strong focus on work‑life integration and professional development.

EEO Statement

Novogradac & Company LLP is an equal opportunity employer. We value diversity and are committed to creating an equitable and inclusive workplace.