Accounts Payable Specialist

ServiceMaster Restore®; Azusa (CA); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

401(k)

Employee Assistance Program (EAP)

AFLAC

Wellness resources

Job summary

ServiceMaster Restore® in Azusa, CA is seeking an Accounts Payable Specialist on site to manage the full‑cycle AP process, code vendor invoices, match to POs and job cost records, and support month‑end close with accuracy and speed. The role requires 5+ years of AP experience (construction/restoration preferred), proficiency with QuickBooks and Excel, and a degree in Accounting or Finance.

You will maintain vendor files, communicate professionally with vendors, and help strengthen internal

Qualifications

• 5+ years of Accounts Payable experience; construction/restoration industry experience preferred.
• Strong understanding of AP processes, invoice coding, and job costing.
• Experience with QuickBooks and Excel for reporting and reconciliation.

Responsibilities

• Process and code vendor invoices accurately and timely.
• Match invoices to purchase orders and job cost records.
• Prepare and process weekly check runs, ACH payments, and wire transfers.
• Reconcile vendor statements and resolve invoice discrepancies.
• Maintain vendor files, W-9s, insurance certificates, and payment documentation.
• Monitor accounts payable aging and ensure compliance with payment terms.
• Assist with month-end closing activities, account reconciliations, and reporting.
• Support 1099 preparation and year-end reporting.
• Communicate professionally with vendors, subcontractors, and internal teams.
• Assist with process improvements and maintain internal controls.

Skills

Accounts Payable

Vendor management

Attention to detail

Time management

Communication skills

Education

Associate’s or Bachelor’s degree in Accounting, Finance, or related field

Tools

QuickBooks

Microsoft Excel

Job description

Benefits

• Ancillary Benefits like Critical Illness
• Voluntary Life Insurance
• AFLAC
• Health insurance
• Vision insurance
• Wellness resources
• 401(k)

Benefits

• (EAP) Employee Assistance Program
• Ancillary Benefits like Critical Illness
• Voluntary Life Insurance
• AFLAC
• Health insurance
• Vision insurance
• Wellness resources
• 401(k)
• Dental insurance

Position Summary - On site

The Accounts Payable Specialist is responsible for managing the full-cycle accounts payable process, ensuring vendor invoices are processed accurately and on time, maintaining strong vendor relationships, and supporting the accounting team with month-end close activities. This role requires exceptional attention to detail, strong organizational skills, and the ability to thrive in a fast-paced environment.

Key Responsibilities

• Process and code vendor invoices accurately and timely.
• Match invoices to purchase orders and job cost records.
• Prepare and process weekly check runs, ACH payments, and wire transfers.
• Reconcile vendor statements and resolve invoice discrepancies.
• Maintain vendor files, W-9s, insurance certificates, and payment documentation.
• Monitor accounts payable aging and ensure compliance with payment terms.
• Assist with month-end closing activities, account reconciliations, and reporting.
• Support 1099 preparation and year-end reporting.
• Communicate professionally with vendors, subcontractors, and internal teams.
• Assist with process improvements and maintain internal controls.

Qualifications

• 5+ years of Accounts Payable experience required; construction or restoration industry experience preferred.
• Strong understanding of AP processes, invoice coding, and job costing.
• Experience with accounting software (QuickBooks).
• Proficiency in Microsoft Excel and Microsoft Office Suite.
• Excellent attention to detail and organizational skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Strong communication and problem-solving abilities.
• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.

Why Join Us?

At our company, every invoice processed helps support the restoration of homes, businesses, and lives. If you're looking for a stable accounting role where your work makes a meaningful impact, we'd love to hear from you.

This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to The ServiceMaster Company, LLC.