Accounts Payable Specialist

SERVPRO of Milwaukee North - 10376; Menomonee Falls (WI); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Simple-IRA with 3% match

401(k) matching

Job summary

SERVPRO of Milwaukee North - 10376 is looking for a proactive Accounts Payable Specialist to join their accounting team in Menomonee Falls, WI. The role includes managing vendor invoices, ensuring compliance, and supporting job costing while working in a fast-paced construction environment.

The ideal candidate will have at least 2 years of accounts payable experience, preferably in construction or restoration, and will be proficient in accounting software like QuickBooks. Benefits include health insurance, PTO, and a simple-IRA plan.

Qualifications

• 2+ years of Accounts Payable experience required.
• Preferred experience in construction, restoration, or mitigation.
• Strong understanding of job costing and expense allocation.
• Familiarity with managing subcontractor compliance.
• Proficient in accounting software and Microsoft Office.

Responsibilities

• Process vendor invoices and subcontractor pay applications.
• Manage onboarding and compliance of vendors.
• Work with project managers to ensure job costing accuracy.
• Assist in month-end and year-end accounting procedures.
• Serve as point of contact for vendor inquiries.

Skills

Accounts Payable

Detail Orientation

Construction Job Costing

Vendor Compliance Management

Proficiency in QuickBooks

Communication Skills

Tools

QuickBooks

Sage

Microsoft Office

Job description

Job description:

Job Title: Accounts Payable Specialist

Department: Accounting / Finance

About Us

Servpro Team Cowell is a premier water and fire mitigation, restoration, and construction company serving multiple locations across the state of Wisconsin. We specialize in helping property owners recover from unexpected disasters by providing rapid emergency mitigation and full‑scale construction rebuild services. We pride ourselves on quality workmanship, integrity, and exceptional customer service during stressful times.

Position Summary

We are seeking a detail‑oriented and proactive Accounts Payable Specialist to join our growing team. In this role, you will be responsible for managing all daily accounts payable functions, ensuring accurate job costing, and maintaining strict vendor compliance. Because our projects move quickly from emergency mitigation to structural rebuilds, the ideal candidate must be highly organized, comfortable in a fast‑paced construction environment, and possess a strong understanding of allocating expenses to specific jobs.

Key Responsibilities

• Accounts Payable & Expense Management:
  • Process, verify, and route all vendor invoices and subcontractor pay applications for approval in a timely manner.
  • Accurately code and enter invoices into the accounting system (e.g., QuickBooks, Sage, or specific software).
  • Manage and reconcile corporate credit card accounts, ensuring all receipts are collected, verified, and correctly assigned to the proper general ledger accounts and projects.
  • Prepare and process weekly check runs, ACH transfers, and electronic payments.
  • Reconcile vendor statements, research discrepancies, and resolve billing issues professionally and promptly.
  • Serve as the primary point of contact for all vendor and subcontractor payment inquiries.
• Vendor Compliance:
  • Manage the onboarding of new vendors and subcontractors.
  • Collect, track, and maintain up‑to‑date W‑9 forms for all vendors.
  • Strictly enforce Certificate of Insurance (COI) compliance. Ensure all subcontractors have active and adequately limited Workers' Compensation and General Liability insurance on file before any payments are released.
  • Assist in year‑end 1099 preparation and reporting.
• Job Costing Support:
  • Work closely with Project Managers and Estimators to ensure all material purchases, subcontractor invoices, and credit card expenses are accurately coded to the correct job and cost code.
  • Aid in the review of job profitability reports by ensuring no job‑related expenses are left unassigned or miscategorized.
  • Assist the accounting team in month‑end and year‑end closing procedures by verifying that all AP and job‑costing data is entered and reconciled.

Qualifications & Requirements

• Experience: 2+ years of Accounts Payable experience required.
• Industry Knowledge: Previous experience in construction, restoration, or mitigation is highly preferred.
• Job Costing Experience: Solid understanding of construction job costing and expense allocation.
• Compliance: Familiarity with managing subcontractor compliance, specifically W‑9s, 1099s, and COIs.
• Technical Skills: Proficiency in accounting software (e.g., QuickBooks, Sage 100 Contractor, Foundation, or similar) and Microsoft Office/Excel.
• Soft Skills: High level of accuracy, strong attention to detail, excellent organizational skills, and the ability to communicate effectively with field staff, management, and external vendors.

Compensation

• $45,000 to $55,000/yr base salary depending on experience
• PTO
• Health Insurance
• Dental Insurance
• Vision Insurance
• Simple‑IRA with 3% match

Benefits

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Job description provided by Servpro Team Cowell