Accounts Payable Specialist

W.E. Bowers Group; Beltsville (MD); On-site; USD 52,000 - 74,000; Full time

Job summary

Bowers is seeking an experienced Accounts Payable Specialist to support the Accounting/Finance team in Beltsville, MD. You will manage full-cycle accounts payable, including invoices, subcontractor payments, and expense reports, while supporting project-based job costing across multiple projects.

In this high-volume environment, you will work closely with project managers and vendors to ensure accurate coding, timely payments, and strong financial controls.

Qualifications

• 2-5+ years of accounts payable experience.
• Experience with high-volume processing and job costing.
• Construction or electrical industry experience preferred.

Responsibilities

• Process high-volume vendor and subcontractor invoices (PO and non-PO).
• Perform 2-way and 3-way matching (invoice, PO, receiving).
• Verify invoice accuracy, pricing, approvals, and coding.
• Ensure proper assignment to jobs, cost codes, and GL accounts.
• Support job costing and project financial tracking.
• Prepare AP aging reports and payment summaries.
• Reconcile AP subledger to general ledger.
• Support month-end close activities.

Skills

Accounts payable

ERP systems

Excel

Attention to detail

Communication

Education

Accounting/Finance degree

Tools

Sage

Vista

NetSuite

Job description

Position Overview

Bowersis seeking an experienced Accounts Payable Specialist to support the Accounting/Finance team. The AP Specialist is responsible for full-cycle accounts payable in a fast-paced electrical construction environment. They ensure accurate and timely processing of invoices, subcontractor payments, and expense reports. The AP Specialist supports project-based job costing and financial accuracy across multiple projects. This person is accountable for high-volume invoice processing, vendor management, and payment execution. The AP Specialist works closely with project managers, vendors, subcontractors, and internal finance teams.

Key Responsibilities

• Client & Stakeholder Engagement
  
  • Partner with project managers and finance leadership to ensure accurate job cost allocation and approvals
  • Provide guidance on invoice coding, discrepancies, and payment processes
  • Act as a point of contact for vendor inquiries and issue resolution
• Operational Execution
  
  • Process high-volume vendor and subcontractor invoices (PO and non-PO)
  • Perform 2-way and 3-way matching (invoice, PO, receiving)
  • Verify invoice accuracy, pricing, approvals, and coding
  • Ensure proper assignment to jobs, cost codes, and GL accounts
  • Support job costing and project financial tracking
• Project & Cross-Functional Coordination
  
  • Work with project managers to resolve invoice discrepancies
  • Coordinate with vendors, subcontractors, and internal teams
  • Maintain documentation for subcontractor compliance (COIs, lien waivers)
• Documentation & Reporting
  
  • Maintain accurate vendor records, W-9s, and invoice documentation
  • Prepare and review AP aging reports and payment summaries
  • Reconcile AP subledger to general ledger
  • Support month-end close activities
• Process Improvement & Compliance
  
  • Follow company accounting policies and internal controls
  • Identify opportunities to improve AP processes and efficiency
  • Ensure compliance with audit and documentation requirements

Desired Skills and Experience

• Education & Credentials
  
  • Associate's or Bachelor's degree in Accounting, Finance, or related field (or equivalent experience)
• Experience
  
  • 2-5+ years of accounts payable experience
  • Experience with high-volume processing and job costing
  • Background in construction or electrical industry preferred
  • Experience working with cross-functional teams
• Technical & Professional Skills
  
  • Strong knowledge of accounts payable processes and financial controls
  • Experience with ERP systems (e.g., Sage, Vista, NetSuite)
  • Proficiency in Microsoft Excel
  • Knowledge of subcontractor compliance (lien waivers, COIs) preferred
  • Strong attention to detail and organizational skills
  • Ability to meet deadlines and manage competing priorities
  • Excellent communication and problem-solving skills

Additional Notes

• Reports to: AR/AP Supervisor or Accounting Manager
• Works closely with: Project Managers and Finance Team
• May support additional tasks to ensure project and financial success
• Salary Range: $52,000 to $74,000 per year